Accounts Payable Supervisor
4 days ago
Supervises and performs the accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable.
- This is a Salary Exempt Position.
Coordinates Accounts Payable payments for multiple business units . Works through direct reports to ensuretimely payment of company payables. Supervises and trains staff in multiple payment options, uploads, and cashmanagement procedures. Enforces policies to ensure the protection of company assets.
Acts as a primary point of contact for AP problem resolution. Works with vendors to determine the best payment type option forthe vendor. Research any payment discrepancies reported. Works closely with IT and provides for testing of new AP processes, program changes and program errors.
Supports 1099 reporting. Provides training to Accounts Payable Administrators and Accounting Associates toappropriately code invoices for 1099 reporting. Reviews system requirements for reporting purposes. Ensures 1099sare distributed to vendors within the required time frame. Works with vendors to provide explanations or to research any discrepancies.
Supports sales and use tax function. Ensures Accounts Payable Administrators and Accounting Associates are trained within the ERP system to appropriately accrue sales and use tax. Sets up tax rates within ERP.
Supervises the centralized processing of payments for all entities. Reviews all payment processes routinely to ensure the maintenance of an efficient payment distribution system. Ensures payments are processed in a timely manner.
Supervises invoice processing and processes invoices as needed. Sorts, codes and matches invoices to appropriate receiving documentation. Ensures appropriate approval has been given for expenditure incurred. Enters invoices and credit memos into ERP systems with appropriate general ledger numbers for accurate expense allocation using company keying standards. Analyzes invoices for any supplier income that should be reported as 1099 reportable and codes accordingly.
Provides internal and external customer service. Works with suppliers and internal management team to answer questions regarding expenses or payment information. Reviews supplier statements to ensure all invoices and credit memos have been processed. Provides payment reports or expense distribution reports as needed. Provides assistance with AP keying standards, AP processes, and problem resolution within the ERP system to accounting associates at all locations. Acts as a liaison between supplier and buy with payment issues.
Manages employees. Directs and supervises employees’ work activities and monitors work performance. Collaborates with Human Resources to screen, interview and hire candidates. Administers disciplinary actions and recommends performance improvement actions in collaboration with the HR Manager. Monitors work performance and recommends compensation decisions based on guidelines. Follows Simmons values to develop and maintain a favorable working relationship with all employees. Promotes a cooperative and harmonious environment in order to facilitate positive employee morale, productivity, and continued improvement.
Participates as a member of the Team . Participates in the ongoing development, communication andimplementation of team concepts, programs and policies; coordinates work to ensure best practices with all teammembers. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding allmajor issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify anyareas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in asupportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergypossible within the larger organization.
Simmons Operating systems principles and objectives: Is familiar with Simmons’ established operating systems(e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintainfamiliarity with the systems and this position’s role in support of these systems - including a consideration of the impactof individual actions on the systems and the responsibility to communicate concerns and improvement ideas.
Performs other duties as necessary in support of business objectives: This position description is intended toguide the activities of the person in this position and is not intended to limit the thinking and creativity of the person as to the work of this function nor is it intended that this describe all the work that may be required of the person in thisposition.
Physical Activities: Enters and locates information on a computer. Visually verifies information, often in small print.Presents information to small or large groups. Communicates with Customers, Vendors, or Employees via telephone,in person, and/or electronic mail.
Personal Protective Equipment (PPE): As required by visiting facility.
Travel: Travels domestically to and from multiple facilities or worksites very occasionally. Overnight travel may be required to attend seminars or provide training to team members on occasion.
Technical Experience: Minimum 2 years high volume Accounts Payable experience. Supervisory experience and problem-solving mindset preferred. Basic understanding of accounting principles required. Working knowledge of MS Office Suite required. Experience with Vertex, Oracle EBS, JDE and Oracle Cloud Fusion preferred.
Industry Experience: Preference for poultry or food processing organization.
Minimum Education : Bachelor’s Degree in Accounting or Business, or an additional 4 years related experience.
Preferred Education : Accounts Payable certification.
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