Administrative Coordinator III
2 weeks ago
Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance. Assists with event execution by arranging small-scale events, with minimal guidance. Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.
Essential Responsibilities:
Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
Maintains the work flow of the department by: assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis; identifying problems or questions to propose resolution, with instruction; operating standard office equipment (e.g., email, fax, xerox), with limited guidance; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member; inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.
Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
Assists with event execution by: arranging small-scale events, with minimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with minimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.
Starts to apply human-resources data maintenance and management by: leveraging working knowledge of department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with some guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.
Minimum Qualifications:
Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.
Additional Requirements:
Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience Preferred Qualifications:Associate's degree in Communications, Business, Health Care, or related field.
-
Administrative Coordinator III
3 weeks ago
Los Angeles, United States BioPhase Solutions Full timeJob DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator III to work for a leading Greater Los Angeles area biotechnology company.Pay Rate: $25-35/hour depending on experience.Responsibilities:Understand...
-
Infrastructure Administrator III
5 days ago
Los Angeles, United States Mantek Solutions Inc. Full timeInfrastructure Administrator III Our direct client has a 6-month contract with an option to hire. The position is for an IT Infrastructure Administrator III to work at the client Headquarters location in downtown Los Angeles, CA. W2 only / local candidates encouraged to apply. Expectation is 2 days in the office each week. This is a hybrid schedule...
-
Administrative Assistant III
4 weeks ago
Los Angeles, California, United States Solugenix Corp Full timeOverview: Administrative Assistant III Los Angeles, CA 8-Month Contract Job ID 2024-9734 Solugenix is assisting a client, a prestigious and large investment management company in their search for an Administrative Assistant III. This is an 8-month contract opportunity based out of Los Angeles, CA. The level III Administrative Assistant...
-
Oracle Database Administrator III
2 weeks ago
Los Angeles, United States L.A. Care Health Plan Full timeOracle Database Administrator III Job Category: Information Technology Department: IT Operations & Infrastructure Location: Los Angeles, CA, US, 90017 Position Type: Full Time Requisition ID: 11163 Salary Range: $105,267.00 (Min.) - $139,478.00 (Mid.) - $156,000.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency...
-
Clinical Research Coordinator III
3 weeks ago
Los Angeles, California, United States Cedars-Sinai Full timeJob DescriptionGrow your career at Cedars-SinaiThe Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and niche care...
-
Physician Billing Coordinator III
3 weeks ago
LOS ANGELES, United States CEDARS-SINAI Full timeJob DescriptionAs a Physician Billing Coordinator III, you will provide coding and educational support to clinical areas in the scope of coding, reimbursement and compliance with payer coding and billing requirements. Coordinates some insurance information and the review of charges in the Epic Charge Review Work queue. Provides feedback physician client base...
-
Administrative Specialist Iii
11 hours ago
Los Angeles AFB, United States The Aerospace Corporation Full timeThe Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground,...
-
Facility Site Review Coordinator III
2 weeks ago
Los Angeles, United States L.A. Care Health Plan Full timeSalary Range: $55,245.00 (Min.) - $69,045.00 (Mid.) - $82,867.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation's largest publicly operated health plan. Serving more than 2 million members in five...
-
Facility Site Review Coordinator III
3 weeks ago
Los Angeles, United States L.A. Care Health Plan Full timeSalary Range: $55,245.00 (Min.) - $69,045.00 (Mid.) - $82,867.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million...
-
Facility Site Review Coordinator III
3 weeks ago
Los Angeles, California, United States L.A. Care Health Plan Full timeSalary Range: $55, Min.) - $69, Mid.) - $82, Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation's largest publicly operated health plan. Serving more than 2 million members in five health plans, we make...
-
Oracle Database Administrator III
4 weeks ago
Los Angeles, California, United States L.A. Care Health Plan Full timeSalary Range: $105, Min.) - $139, Mid.) - $156, Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation's largest publicly operated health plan. Serving more than 2 million members in five health plans, we make...
-
Oracle Database Administrator III
4 weeks ago
Los Angeles, United States L.A. Care Health Plan Full timeSalary Range: $105,267.00 (Min.) - $139,478.00 (Mid.) - $156,000.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2...
-
Administrative Coordinator
3 weeks ago
Los Angeles, United States BioPhase Solutions Full timeJob DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator to work for a leading Greater Los Angeles area pharmaceutical company.Pay Rate: $35-45/hour depending on experienceResponsibilities: Manage...
-
Administrative Assistant III
3 weeks ago
Los Angeles, California, United States UCLA Health Full timeUnder the general supervision by the faculty of the Neurology Clinic, the Clinical Coordinator will be responsible for administrative assistance to faculty by supporting and coordinating patient care by being the first point of contact with movement disorder patients and their caregivers.Responsibilities include, but are not limited to: clinic scheduling,...
-
Hearing Administrator/Coordinator
1 day ago
Los Angeles, United States University of California - Los Angeles (UCLA) Full timeThe Student Life Development Specialist serves as Hearing Administrator and Coordinator. Under the direction of the Associate Dean of Students, the Hearing Administrator and Coordinator supports the Office of the Dean of Students by serving as coordinator of the Student Conduct Committee, the volunteer Campus Advocate program, Student Group ...
-
SQL Server Database Administrator III
2 weeks ago
Los Angeles, United States L.A. Care Health Plan Full timeSQL Server Database Administrator III Job Category: Information Technology Department: IT Operations & Infrastructure Location: Los Angeles, CA, US, 90017 Position Type: Full Time Requisition ID: 10951 Salary Range: $105,267.00 (Min.) - $139,478.00 (Mid.) - $156,000.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency...
-
SQL Server Database Administrator III
3 days ago
Los Angeles, United States L.A. Care Health Plan Full timeSQL Server Database Administrator III Job Category: Information Technology Department: IT Operations & Infrastructure Location: Los Angeles, CA, US, 90017 Position Type: Full Time Requisition ID: 10951 Salary Range: $105,267.00 (Min.) - $139,478.00 (Mid.) - $156,000.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency...
-
Physician Billing Coordinator III
3 weeks ago
LOS ANGELES, California, 90071, Los Angeles County, CA, United States CEDARS-SINAI Full timeJob DescriptionAs a Physician Billing Coordinator III, you will provide coding and educational support to clinical areas in the scope of coding, reimbursement and compliance with payer coding and billing requirements. Coordinates some insurance information and the review of charges in the Epic Charge Review Work queue. Provides feedback physician client base...
-
Administrative Coordinator
3 weeks ago
Los Angeles, United States Visible Graphics, Inc. Full timeJob DescriptionJob DescriptionVisible Graphics, INC. is a National Sign Company in Chatsworth, California. We set ourselves apart from all other companies in our industry with our heavy focus on company culture, our project management system and team collaboration. Visible Graphics is looking for an Administrative Coordinator to join our team.Our work...
-
Administrative Support Coordinator
4 weeks ago
Los Angeles, United States ASC Treatment Group Full timeJob DescriptionJob DescriptionSalary: $18.00 - $20.25Under the general supervision of the Facility Administrator, the Administrative Support Coordinator (ASC) provides administrative assistance in the overall support of office tasks in a confidential setting. The ASC performs and oversees a vast array of complex administrative and clerical functions in...
