Administrative Support Coordinator
2 weeks ago
Under the general supervision of the Facility Administrator, the Administrative Support Coordinator (ASC) provides administrative assistance in the overall support of office tasks in a confidential setting. The ASC performs and oversees a vast array of complex administrative and clerical functions in support of services with broad impact.
The ASC plans, organizes, manages, and prioritizes the calendar schedule the position reviews the incoming communications and documents for signature, independently determines required action, and distributes and follows up as appropriate. The ASC participates and plans projects in support of the organizational operations of the facility to meet programmatic and administrative goals. The ASC must be self-motivated, able to conduct office duties with general supervision, and carryout multiple responsibilities simultaneously. The ASC also must be familiar with all functions of the office and must interact effectively with residents, staff, and the public.
DUTIES & RESPONSIBILITIES:
Administrative Support/Office Administrative Support
- Serve as the office primary point of contact.
- Provide administrative support to the facility administrator. Plan, prioritize, organize, perform, and coordinate a variety of tasks and administrative support projects.
- Assemble and distribute agendas and supporting documents as requested.
- Draft and finalize clear and concise letters, documents, and reports.
- Create, maintain, and complete forms, letters, procedures, and reports.
- Maintain comprehensive and confidential office files.
- Screen visitors, telephone calls, standard mail, and email, taking required action and referring requests as appropriate.
- Answer basic inquiries regarding services and activities.
- Responsible for general maintenance of office and office equipment including stocking and oversight of supplies and materials.
- Initiate and develop strategies to improve office management and organization.
- Assist in the development and editing of content for publications, manuals, and marketing materials.
REQUIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE – High school diploma or GED and four (4) years of recent (within seven years) administrative support experience.
SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –
- Regular and reliable attendance is required.
- Ability to resolve commonplace and unusual work situations and keep facility administrator informed of issues needing attention.
- Ability to be flexible while carrying out day to day general assignments.
- Ability to be fully functional in all technical aspects of work assignments.
- Thorough, detailed knowledge of applicable infrastructure, policies, and procedures.
- Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
- Ability to independently handle multiple work unit priorities and projects.
- Ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist.
- Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
- Ability to draft and compose correspondence and standard reports.
- Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the office with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
- Thorough knowledge of English grammar, spelling and punctuation.
- Ability to interpret, communicate and apply policies and procedures.
- Ability to maintain a high degree of confidentiality.
- Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
-
Administrative Coordinator
6 days ago
Los Angeles, United States BioPhase Solutions Full timeJob DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator to work for a leading Greater Los Angeles area pharmaceutical company.Pay Rate: $35-45/hour depending on experienceResponsibilities: Manage...
-
Administrative Support Assistant
Found in: Talent US 2 C2 - 6 days ago
Los Angeles, United States Veterans Health Administration Full timeSummary The Greater Los Angeles Healthcare System is hiring one (1) Administrative Support Assistant for the Medical Service in Los Angeles, California. The incumbent will manage and oversee numerous complex technical and analytical functions and will be heavily involved in establishing processes/protocols regarding data management and operational...
-
Treatment Coordinator
2 days ago
Los Angeles, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full timePatient Ambassador (Dental Treatment Coordinator) - Fantastic Career Opportunities- High-end compensation in the industry—base plus bonuses for strong performance - Large, diverse patient base of all payor types - Provide general, specialty and orthodontic services in all offices.- - Established organization committed to quality and patient experience. -...
-
Treatment Coordinator
21 hours ago
Los Angeles, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full timeJob Description Job Description Patient Ambassador (Dental Treatment Coordinator) Fantastic Career OpportunitiesHigh-end compensation in the industrybase plus bonuses for strong performanceLarge, diverse patient base of all payor typesProvide general, specialty and orthodontic services in all offices.Established organization committed to quality and patient...
-
Administrative/HR Coordinator
7 days ago
Los Angeles, United States The Camden Center Full timeJob DescriptionJob DescriptionADMINISTRATIVE/HR COORDINATOR JOB DESCRIPTION As an Administrative/HR Coordinator, you will play a crucial role in the recruitment and onboarding processes, ensuring the seamless integration of new hires into our organization. This position requires a detail-oriented individual with excellent organizational, communication, and...
-
Administrative/HR Coordinator
2 weeks ago
Los Angeles, United States The Camden Center Full timeJob DescriptionJob DescriptionADMINISTRATIVE/HR COORDINATOR JOB DESCRIPTION As an Administrative/HR Coordinator, you will play a crucial role in the recruitment and onboarding processes, ensuring the seamless integration of new hires into our organization. This position requires a detail-oriented individual with excellent organizational, communication, and...
-
Administrative Coordinator III
6 days ago
Los Angeles, United States BioPhase Solutions Full timeJob DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator III to work for a leading Greater Los Angeles area biotechnology company.Pay Rate: $25-35/hour depending on experience.Responsibilities:Understand...
-
Administrative Coordinator
2 days ago
Los Angeles, United States Visible Graphics, Inc. Full timeJob DescriptionJob DescriptionVisible Graphics, INC. is a National Sign Company in Chatsworth, California. We set ourselves apart from all other companies in our industry with our heavy focus on company culture, our project management system and team collaboration. Visible Graphics is looking for an Administrative Coordinator to join our team.Our work...
-
Veteran Support Coordinator
2 weeks ago
Los Angeles, United States MP RPO Full timeJob DescriptionJob DescriptionJOB SUMMARY: Veteran Support Coordinator - West Los Angeles, California The Veteran Support Coordinator reports directly to the Program Manager at the local site. This individual will provide direct management of residential services operating within the buildings. In addition, the Veteran Support Coordinator will work...
-
Office Administrative Coordinator
Found in: beBee jobs US - 2 weeks ago
Los Angeles, California, United States WEBTOON Entertainment Inc. (Wattpad & WEBTOON Family of Brands) Full timeAs the global leader and pioneer of the mobile webcomic format, WEBTOON has revolutionized the comics industry for comic fans and creators. Today, a diverse new generation of international comic artists have found a home on WEBTOON, where the company's storytelling technology allows anyone to become a creator and build a global audience for their...
-
Treatment Coordinator
3 days ago
Los Angeles, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full timeJob Description Job Description Patient Ambassador (Dental Treatment Coordinator) – Fantastic Career Opportunities High-end compensation in the industry—base plus bonuses for strong performance Large, diverse patient base of all payor types Provide general, specialty and orthodontic services in all offices. Established organization committed to quality...
-
In-Language Patient Support Coordinator
2 weeks ago
Los Angeles, United States Kheir Clinic (FQHC) Full time $19 - $24The In-Language Patient Support Coordinator will be responsible for translating in-person and phone communication between Korean-speaking patients and Kheir clinic staff. Patient facing roles require Korean Bilingual proficiency. They will assist with patient check-in, intake, consultation, and follow-up, and will support physicians and medical staff in...
-
In-Language Patient Support Coordinator
Found in: Talent US C2 - 1 week ago
Los Angeles, United States Kheir Clinic (FQHC) Full timeThe In-Language Patient Support Coordinator will be responsible for translating in-person and phone communication between Korean-speaking patients and Kheir clinic staff. Patient facing roles require Korean Bilingual proficiency. They will assist with patient check-in, intake, consultation, and follow-up, and will support physicians and medical staff in...
-
Administrative Coordinator
2 days ago
Los Angeles, United States UCLA Full time**Salary & Compensation** - UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day...
-
RN Practice Coordinator
Found in: beBee S US - 2 weeks ago
Los Angeles, United States UCLA Health Full timeDescriptionThe RN Practice Coordinator (RNPC) of Ambulatory Nursing Administration reports to the CNO/Director of Ambulatory Care Nursing. The Practice Coordinator will work independently and collaboratively in the assigned number of clinics and specialties minimum of ten clinics and above with the clinic managers and clinical staff to promote quality care...
-
Administrative Assistant III
Found in: beBee S US - 5 days ago
Los Angeles, United States UCLA Health Full timeDescriptionUnder the general supervision by the faculty of the Neurology Clinic, the Clinical Coordinator will be responsible for administrative assistance to faculty by supporting and coordinating patient care by being the first point of contact with movement disorder patients and their caregivers. Responsibilities include, but are not limited to: clinic...
-
Product Support Coordinator
Found in: beBee S US - 2 weeks ago
Los Angeles, United States teamworkonline Full timeFor more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises,...
-
Product Support Coordinator
Found in: beBee jobs US - 6 days ago
Los Angeles, California, United States teamworkonline Full timeFor more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises,...
-
Administrative
6 days ago
Los Angeles, United States Agape Adult Home Care Llc Full timeJob DescriptionJob DescriptionJob SummaryPerforms varied secretarial and administrative duties for an administrative department.General AccountabilitiesComposes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.Reviews and signs materials, as authorized.Edits documents produced...
-
[WEBTOON] Office Administrative Coordinator
Found in: beBee S US - 2 weeks ago
Los Angeles, California, United States WEBTOON Entertainment Inc. (Wattpad & WEBTOON Family of Brands) Full timeAs the global leader and pioneer of the mobile webcomic format, WEBTOON has revolutionized the comics industry for comic fans and creators. Today, a diverse new generation of international comic artists have found a home on WEBTOON, where the company’s storytelling technology allows anyone to become a creator and build a global audience for their...