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Administrative Assistant

2 months ago

Columbia, United States Robert Half Full time
Job DescriptionJob Description

We are in search of a meticulous Administrative Assistant to join our team located in Columbia, Missouri. In this role, you will be expected to handle a variety of tasks including helping with invoices, assisting with monthly spending projections, managing vendors and vendor processes, and maintaining organized files. This role offers a long-term contract employment opportunity. 12-18 months for a construction company/jobsite in an office setting.


Responsibilities could include:

• Ensure proper issuance and processing of Tax Exempt Certificates.

• Verify and process Subcontractor Insurance Certificates.

• Validate and process Certified Payroll Submissions.

• Handle the processing of Miscellaneous Invoices and reconciliation of Monthly Payables and Receivables.

• Assist in the processing of Subcontractor Payment Applications and tracking of sub tier lien releases.

• Provide support in Owner Invoicing and preparation of Monthly Spending Projections.

• Set up new vendors in the system and manage vendor relationships.

• Assist in routing Supplements in DocuSign and tracking of supplements.

• Maintain organized files of subcontractor bonds and other hard copy documents.

• Provide administrative support to jobsite as needed.

• Minimum of 1 year experience in an administrative role

• Proficient in Microsoft Office Suite including Word, Excel, and Outlook

• Experience in answering inbound and outbound calls

• Strong customer service skills

• Ability to perform data entry tasks with accuracy

• Proficient in email correspondence

• Experience in scheduling appointments

• Familiarity with filing and organizing files

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent educational level.