Administrative Assistant
4 days ago
Walker White Mechanical, a trusted leader in HVAC services, is renowned for providing top-tier quality and outstanding customer care. Our team thrives in a positive, professional work environment that encourages growth and development for every employee.
We’re looking for a detail-driven Administrative Assistant to join our HVAC service department in Columbia, SC. This role is vital in keeping our operations running smoothly and may also include aspects of a Service Coordinator’s responsibilities. If you’re proactive, a great communicator, and skilled at multitasking, we’d love to hear from you
What You’ll Do: Administrative Support- Manage incoming calls, messages, and general inquiries with professionalism.
- Handle office correspondence, including emails, memos, and reports.
- Keep files, records, and documentation organized and accessible.
- Assist in scheduling meetings, appointments, and department events.
- Process invoices, purchase orders, and financial documents.
- Help schedule and dispatch HVAC technicians for service calls.
- Oversee service tickets to ensure timely updates and completion.
- Communicate with customers regarding appointments, updates, and inquiries.
- Coordinate parts and equipment orders with vendors for timely delivery.
- Maintain accurate customer and service history databases.
- Experience in an administrative role, preferably in HVAC or construction.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and familiarity with scheduling/database software.
- Ability to thrive independently and collaboratively in a fast-paced setting.
- A customer-focused mindset and commitment to excellent service.
- Competitive salary and comprehensive benefits package
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional growth and career advancement
At Walker White Mechanical, we value diversity and are committed to fostering an inclusive workplace. We welcome applicants of all backgrounds and provide equal opportunity in all aspects of employment.
Take the next step in your career—apply today
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