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Office Manager
3 months ago
Office Manager
Broken Arrow
JOBSUMMARY
Thisposition is responsible for supporting the day-to-day operations of the StudentServices Suite and the Broken Arrow Campus.
MAJOR DUTIES
Supports Student Services Suite by answering phones, welcoming walk-ins, taking questions, addressing questions or directing individuals to appropriate department or personnel, and fulfilling Registrar duties (room and space scheduling, printing transcripts, etc.).
Maintains room assignment requests for campus; schedules and coordinates events in conference rooms; makes daily room adjustments as needed.
Tracks course schedules and assigns classrooms for courses across campus; makes daily room adjustments as needed.
Coordinates with Campus Event Coordinator weekly to prevent scheduling conflicts with special campus events; makes daily room adjustments as needed.
Serves as building coordinator, building captain, and campus point of contact for operational concerns, questions, and needs.
Maintains office supply inventory; reorders as needed; places work orders and monitors room preparations.
Assists Customer Service Clerk with Bursar duties (cashiering, issuing receipts, counting cash drawers, completing deposits, pulling totals, etc.)
Tracks budget expenditures and informs the Campus Director of discrepancies; reconciles purchase card statements.
Provides collaborative and administrative support to the Campus Director.
Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Knowledge of budget management principles.
Skill in the use of modern office equipment.
Skill in the provision of customer services.
Skill in oral and written communication.
SUPERVISORYCONTROLS
The Campus Director assigns work in terms of generalinstructions. The supervisor spot-checks completed work for compliance withprocedures, policies, accuracy, and the nature and propriety of the finalresults.
GUIDELINES
Guidelines include the university faculty and staffhandbook. These guidelines require judgment, selection and interpretation inapplication.
COMPLEXITY/SCOPE OF WORK
The work consists of varied administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to manage the day-to-day operations of the of the Student Services Suite and the Broken Arrow Campus.Success in this position contributes to the efficiency and effectiveness of branch campus operations.
CONTACTS
Contacts are typically with co-workers, other University personnel, students, staff, faculty, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.
Collaboration and communication across NSU’s three campuses are required.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk table. The employee occasionally lifts light objects.
The work is typically performed in an office or administrative common areas.
The work requires moderate walking across the campus and may require limited travel to other NSU campuses.
SUPERVISORY AND MANAGEMENTRESPONSIBILITY
None
MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Experience sufficient to thoroughly understand office management and operations to be able to answer questions and resolve problems, usually associated with one to three years’ experience or service.
Annualsalary $31, with excellent benefits, including generous leave time.
Anticipatedhire date: 9/16/2024
Applicationsaccepted until: Aug 23, 2024
Note:Posting will close to applicants at 11:59 pm, CST, on the date above.
An application cannot be changed after it has been submitted.
*********To complete the application process, it is critical to create a profile.
