Executive Assistant to the Executive Vice President, Operations
7 days ago
Job Summary
:The Executive Assistant to the Executive Vice President, Operations & Community Relations will provide executive-level administrative support to ensure efficient and effective management of College operations. The position is responsible for the performance of a wide variety of complex administrative tasks and frequent use of independent judgement. This is a highly confidential position requiring extreme discretion, tact, sensitivity, and finely developed administrative skills.
Minimum Qualifications:
Bachelor's Degree 5-8 years of relevant experienceEssential Functions:
Provides administrative and clerical support to the Executive Vice President for Operations and Community Relations. Utilizing technology, ensures efficient and effective management of the office. Coordinates scheduling and meeting preparation including the collection of agenda items, meeting materials, and other relevant information. Interfaces with internal and external constituents regularly as first point of contact by phone and in person. Works collaboratively with the Assistant Vice President for Operations and other members of the operations team to ensure seamless executive support. Manages the office budget, including the preparation and submission of expense reports, invoices, and requisitions. Tracks and receives contracts, agreements, and other written correspondence for Executive Vice President review and signature. Maintains stakeholder databases and overall office file organization. Other duties as assigned.Required Application Documents:
Resume, Cover Letter, & Contact Information of 3 Professional References
Benefits:
The position includes a comprehensive benefit package*. Benefits for this position include but are not limited to the following:
3 weeks of paid vacation. 4 weeks of paid vacation beginning in the 6th year of employment. Unlimited paid sick time. 14+ paid holidays per year. Medical, Dental & Vision insurance programs at a 15% employee / 85% employer contribution rate. Flexible Spending Accounts (FSA) and Dependent Care (FSD). Life insurance. Generous short-term and long-term disability programs and workers compensation. 403(b) defined contribution plan: First 6 years College contributes 7.5%, Employee contributes a mandatory 4%.College contribution increases to 10.5% in year 7, and 12% after 15 years.Employee contribution decreases to 1% in year 7. Remains 1% thereafter.Typical eligibility requirements: 1 year of service and 1,000 hours with Marist College. 403(b) Tax Deferred Annuity – Roth option available. Voluntary, up to IRS maximum contribution. Tuition Benefits: Up to 16 undergraduate credits per semester. Up to 18 graduate credit per academic calendar. Eligibility extends to employee, spouse, and dependent children under age 26.College pays 100% tuition only.Eligible dependents may be Reimbursed up to $2,000 per semester towards tuition at another accredited institution.*Eligibility requirements including waiting periods and/or employee probationary periods may apply at the discretion of the College.
About Marist College:
Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #1 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions.
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