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Litigation Secretary

3 months ago

Los Angeles, United States Kent Daniels and Associates, Inc. Full time

Position: Litigation Secretary

Location: Downtown Los Angeles, California (Hybrid, 3 days onsite including Tuesday)

Pay: $85,000 to $96,000 annually

Experience: 10+ years experience to support four attorneys and paralegals with complex and specialized secretarial support and working collaboratively with others in a team-oriented environment.

Type: Full-time; Direct Hire

Schedule: Monday – Friday, 9:00am to 5:30pm
 

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client
 

Job Description:
  • Supports multiple attorneys as primary assignments and provides back-up assistance to other attorneys.
  • Prepare complex legal documents and correspondence using word processing and document management software according to requirements set by each practice group.
  • Compose, draft, and proofread routine cover letters and documents to ensure appropriate formatting, spelling and grammar.
  • Prepare revisions and redlines documents as directed.
  • Prepare documents for court filing/eFiling with state and federal courts.
  • Review and route incoming mail and fax communications; and process outgoing mail/faxes including arranging for specialized mail or messenger services ensuring all attachments, exhibits and enclosures are included.
  • Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities and maintain/retrieve paper and electronic files (chronological files/administrative records) in compliance with internal policies.
  • Prepare attorney time entry and submit in a timely manner.
  • Prepare expense reimbursement and disbursement requests.
  • Prepare billing letters and coordinate client invoicing with the Billing Department.
  • General administrative support included preparing/processing new matter documents, receiving/screening calls and taking messages, directing clients/visitors, coordinating travel and preparing itineraries and expense reports, scheduling meetings/arranging conference rooms and catering.
  • Conduct client communication and able to proactively anticipate business needs of assigned attorneys to meet deadlines, and taking notes during client meetings.
 
Position Requirements:
  • Must have knowledge of legal terminology, legal documents/processes with excellent proofreading abilities.
  • Type 60+ wpm, be proficient in MS Office and with eFiling.
  • Experience with document management and time entry systems commonly used in law firm is needed.
  • Understanding of correct grammar, spelling and punctuation and superior organizational skills are required.
 
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Position: Litigation Secretary

Location: Downtown Los Angeles, California (Hybrid, 3 days onsite including Tuesday)

Pay: $85,000 to $96,000 annually

Experience: 10+ years experience to support four attorneys and paralegals with complex and specialized secretarial support and working collaboratively with others in a team-oriented environment.

Type: Full-time; Direct Hire

Schedule: Monday – Friday, 9:00am to 5:30pm

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client
 

Job Description:
  • Supports multiple attorneys as primary assignments and provides back-up assistance to other attorneys.
  • Prepare complex legal documents and correspondence using word processing and document management software according to requirements set by each practice group.
  • Compose, draft, and proofread routine cover letters and documents to ensure appropriate formatting, spelling and grammar.
  • Prepare revisions and redlines documents as directed.
  • Prepare documents for court filing/eFiling with state and federal courts.
  • Review and route incoming mail and fax communications; and process outgoing mail/faxes including arranging for specialized mail or messenger services ensuring all attachments, exhibits and enclosures are included.
  • Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities and maintain/retrieve paper and electronic files (chronological files/administrative records) in compliance with internal policies.
  • Prepare attorney time entry and submit in a timely manner.
  • Prepare expense reimbursement and disbursement requests.
  • Prepare billing letters and coordinate client invoicing with the Billing Department.
  • General administrative support included preparing/processing new matter documents, receiving/screening calls and taking messages, directing clients/visitors, coordinating travel and preparing itineraries and expense reports, scheduling meetings/arranging conference rooms and catering.
  • Conduct client communication and able to proactively anticipate business needs of assigned attorneys to meet deadlines, and taking notes during client meetings.
 
Position Requirements:
  • Must have knowledge of legal terminology, legal documents/processes with excellent proofreading abilities.
  • Type 60+ wpm, be proficient in MS Office and with eFiling.
  • Experience with document management and time entry systems commonly used in law firm is needed.
  • Understanding of correct grammar, spelling and punctuation and superior organizational skills are required.
 
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.