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Event Producer, Event Productions
2 months ago
Key job responsibilities
Point of contact for team, customers, organizers, production engineers, livestream technicians, third-party production providers and over-hire labor
• Available for customer meetings, onsite for set days, rehearsals, event day(s), through strike and load out operations
• Manages meetings effectively; provides supporting documentation and aligns stakeholders
• Maintains multiple operations calendars and databases
• Improves efficiencies, and works to optimize standard processes
• Coordinates and improves project-related data and reporting
• Able to identify blockers, troubleshoot effectively, and facilitate progress
• Seeks opportunities to help others improve skillsets and knowledge base
• Manage Team Goals, and programmatic initiatives, with increased ambiguity
• Ability for up to 35% travel
A day in the life
Pre-Event Discovery & Planning:
• Collaborates cross-team to assess and approve incoming event requests with Producer(s) and Booking Team
• Attends Discovery Calls and Planning Meetings with customer(s) and team, to understand the customers vision
• Manages multiple scheduling and operational calendars, to ensure planning efforts
• Manages and maintains prompt, thorough, professional communication with all team members, customers, and business partners throughout all phases of the event
Pre-event Production:
• Leads Planning Meetings with customers and team to confirm final event details
• Provides production guidance to customers and team
• Leads scheduling of production resources, services, and any post-production requests
• Work on behalf of the customer to facilitate:
Third party labor requests and equipment rentals
• Communication with facility partners; Security, Housekeeping, Catering, etc.
• Partner with internal team to ensure charge back
• Event show flow preparation and distribution to internal teams
• Manages any necessary technical testing or technical rehearsals
• Able to support media playback and presentation methods
• Clearly communicates with all team members and stakeholders
• Coordinates personal travel arrangements, schedules, and expenses
Production:
• Act as dedicated onsite POC for customers and organizers, including production team and third-party vendors
• Leads event day show flow, and acts as producer show caller, or stage manager, calling the show through comm systems to the technical team
• Provides direction of relevant facility operations
• Leads onsite production engineers and over-hire labor through load in, pre-show operations, post-show wrap up and load out
• Partner with the Systems Engineer to manage technical needs
• Dynamically flex to customer needs and complications, escalates appropriately
Post-event Production:
• Oversee and manage proper strike of event venue
• Manages post-event reporting
• Manages post-event customer needs and meetings
• Manages post-event expenditures
• Provides key metrics and data to team and management
BASIC QUALIFICATIONS
- 3+ years of program or project management experience- 3+ years of defining and implementing process improvement initiatives using data and metrics experience
- Knowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL
- Experience using data and metrics to determine and drive improvements
- Experience working cross functionally with tech and non-tech teams
PREFERRED QUALIFICATIONS
- 3+ years of driving end to end delivery, and communicating results to senior leadership experience- 3+ years of driving process improvements experience
- Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization
- Experience building processes, project management, and schedules
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Seattle, Washington, United States Amazon Full timeThis is an exciting opportunity to work for Amazon supporting dynamic, high impact events taking place in large production venues across the Seattle campus. The candidate should be able to work in a corporate office environment, demonstrating strong organizational skills, an impeccable customer service attitude, and be energetically driven to serve our...
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