Conference Event Coordinator

2 months ago

Seattle, United States Mirren Business Development Full time

Event Coordinator – B2B Conferences and Virtual Experiences

Mirren Business Development · Seattle, WA


Seattle Only: Please do not apply if you are not in the greater Seattle area


The Opportunity

Mirren (mirren.com) is a leader in training and conferences for agencies worldwide, including digital, advertising/creative, PR, media, experiential, and more.


We are seeking an exceptionally proactive tech-savvy Event Coordinator with a lean-in attitude to join our team and play a pivotal role in supporting the production of our dynamic virtual and live conferences and events.


Responsibilities

This role offers an opportunity to hone your tech-savvy project management skills, live and virtual event coordination plus marketing support. You’ll be a key team member organizing and traveling to our annual live conference in New York.


You’ll work closely with our event and leadership team to help optimize all facets of virtual and live events.

  • Conference production: support event planning, registration tracking, attendee and speaker management, event website updates, on-site logistics, and vendor coordination.
  • Manage virtual workshops and live training webinars: editorial calendar management, attendee communications, tech setup, and speaker support.
  • Event sponsor fulfillment: support sponsor communications and contract fulfillment for live and virtual conferences.


Required Skills and Qualifications

  • 3 to 6+ years of event coordination in an office environment
  • Bachelor’s degree in business, marketing, event management or related field
  • Experience managing multiple event components: registration, speaker and attendee logistics, venue/vendor coordination, and technology setup.
  • Experience with webinar technology and virtual event platforms (e.g. Zoom / Teams)
  • Embraces new tech to optimize task & project management (e.g., PM software)
  • Exceptional organization skills, with the ability to set clear goals and priorities
  • Strong collaboration mindset and ability to support executives in a fast-paced environment
  • Obsessed with the details – takes pride in getting it right
  • Strong written/verbal communication skills with an emphasis on being clear and succinct
  • Works well collaboratively and independently to ensure tasks are completed on time
  • Proactively takes initiative, with a strong work ethic and sense of urgency
  • Bonus: Proficiency in PowerPoint and basic WordPress a plus


About Us

Mirren is a small (but mighty) Seattle-based firm that specializes in training marketing communications agency teams. We also produce industry-leading conferences (Mirren Live, The Mirren CEO Summit, The Mirren AI Conference), virtual group workshops, and 60+ live training webinars each year.


You’ll find yourself at the heart of a team that values innovation, collaboration, and creative problem-solving. We are obsessed with creating a dynamic event experience for our agency attendees and sponsors. In fact, we have some of the most loyal clients a company could ever ask for. This fuels a tremendous amount of pride in our work.


Work Life + Culture

It’s an exciting time at Mirren as we experience continued growth fueled by a close team of super-sharp people. Confidence and a sense of humor go a long way in our fast-paced environment.


Our team works primarily from home; we’re in our Ballard office just two days per week. We have a dog-friendly office and enjoy happy hours on Thursdays.


We offer comprehensive employee benefits, including generous vacation, health, vision, and dental packages. We provide an additional 10 days off each year on top of your vacation and federal holidays.

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