Project Document Specialist

3 months ago

Fort Worth, United States Olsson Full time

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

The Project Document Specialist works closely with project managers to support the successful completion of project documentation activities for assigned projects in a specialized or focused capacity. The project specialist provides support in the ongoing exchange of project-related drawings and documentation and coordinates communication with internal and external stakeholders.

Primary Duties and Responsibilities:

Assists the project manager in initiating project records and documentation requirements and may communicate guidelines to internal and external stakeholders. Supports various teams in coordinating and organizing project documentation for efficient use. Follows established policies, standards, procedures, and guidelines to meet document control compliance requirements. Updates libraries of project documents such as as-builts, change orders, submittals, install drawings, and manuals. Intakes, processes, tracks, and saves Requests for Information (RFI), shop drawings, pay applications, work change directives, change orders, and assembles electronic documents for clients, vendors, and internal teams. Coordinates document registration, distribution, and reviews and expedites tasks to meet target completion dates. Assists the project manager in coordinating the signing/sealing of documents. Assists with various project activities by tracking project schedules and expediting workflows. Audits incoming and outgoing documents for accuracy and completeness. Processes document collections and archival. Reviews close-out and turnover documentation and routes it to internal work teams for auditing and review. May attend pre-construction meetings, project progress meetings, and closeout meetings. Understands the firm’s quality management program and assists the project manager in monitoring adherence of quality assurance/quality control (QA/QC) processes and procedures related to documentation. Uses judgement and initiative to provide solutions for day-to-day project-documentation needs, under the close guidance of project managers, following established procedures, best practices, and firmwide standards.

Qualifications

You are passionate about:

Working collaboratively with others Having ownership in the work you do Using your talents to positively affect communities

You bring to the team:

Strong Communication Skills Ability to contribute and work well on a team Associate degree in engineering, business or a related area or equivalent experience required. Minimum three years’ experience in a related position.  Proficiency in Microsoft Office Suite products, Smartsheet, and scheduling software programs such as Microsoft Project. Experience in electronic file and project management database use. Understanding of engineering and design terms, contract requirements, project financials, and operations. Provides superior logistical support, possesses strong organizational skills, and pays attention to details. Develops and fosters effective professional relationships internally and externally. Has solid verbal and written communication skills. Exhibits good interpersonal, problem-solving, and decision-making skills.

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP) Engage in work that has a positive impact in communities Receive an excellent 401(k) match Participate in a wellness program promoting balanced lifestyles Benefit from a bonus system that rewards performance Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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