Document Control Specialist

2 days ago


Fort Worth, Texas, United States RGBSI Full time

Key Responsibilities:

  • Document Management: Ensure proper control, storage, and maintenance of all company documents, including policies, procedures, contracts, and technical documents.
  • Document Distribution: Facilitate the timely distribution of documents to internal teams, clients, and vendors, ensuring that all recipients have the latest revisions.
  • Compliance: Ensure that all controlled documents comply with company standards, project-specific requirements, and industry regulations, including ISO, safety, and contractual specifications.
  • Version Control: Track and manage document versioning to ensure that the most up-to-date documents are being used at all times.
  • Audit Support: Maintain organized records and provide documentation to support internal and external audits, inspections, and reviews.
  • Document Retrieval: Assist with retrieving, filing, and archiving documents as necessary, including the creation and upkeep of a centralized document repository.
  • Reporting: Generate regular reports on document control activities and provide updates on the status of critical documents.
  • Collaboration: Work closely with project teams, management, and external stakeholders to ensure the smooth flow of documentation.
  • Training: Provide guidance and training to staff on document control procedures, software, and best practices.

Qualifications:

  • Education: Bachelor's degree in business administration, information management, or a related field preferred.

Experience:

  • 3+ years of experience: In document control or a similar role, preferably within a government contracting or defense industry setting.
  • Additional experience: Working in a high-security, regulated environment is a plus.

Technical Skills:

  • Document control software: Proficiency with software such as SharePoint, Aconex, or similar platforms.
  • Microsoft Office Suite: Strong knowledge of Word, Excel, PowerPoint.
  • Project management software: Familiarity with project management software is advantageous.
  • Skills:
  • Organizational and multitasking skills: Excellent.
  • Attention to detail and accuracy: Strong.
  • Communication skills: Effective verbal and written communication skills.
  • Ability to work under pressure: Ability to work under pressure and meet tight deadlines.

Work Environment:

This role may involve working in an office or project-based setting, with occasional travel depending on project requirements.



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