Document Control Specialist
2 days ago
Key Responsibilities:
- Document Management: Ensure proper control, storage, and maintenance of all company documents, including policies, procedures, contracts, and technical documents.
- Document Distribution: Facilitate the timely distribution of documents to internal teams, clients, and vendors, ensuring that all recipients have the latest revisions.
- Compliance: Ensure that all controlled documents comply with company standards, project-specific requirements, and industry regulations, including ISO, safety, and contractual specifications.
- Version Control: Track and manage document versioning to ensure that the most up-to-date documents are being used at all times.
- Audit Support: Maintain organized records and provide documentation to support internal and external audits, inspections, and reviews.
- Document Retrieval: Assist with retrieving, filing, and archiving documents as necessary, including the creation and upkeep of a centralized document repository.
- Reporting: Generate regular reports on document control activities and provide updates on the status of critical documents.
- Collaboration: Work closely with project teams, management, and external stakeholders to ensure the smooth flow of documentation.
- Training: Provide guidance and training to staff on document control procedures, software, and best practices.
Qualifications:
- Education: Bachelor's degree in business administration, information management, or a related field preferred.
Experience:
- 3+ years of experience: In document control or a similar role, preferably within a government contracting or defense industry setting.
- Additional experience: Working in a high-security, regulated environment is a plus.
Technical Skills:
- Document control software: Proficiency with software such as SharePoint, Aconex, or similar platforms.
- Microsoft Office Suite: Strong knowledge of Word, Excel, PowerPoint.
- Project management software: Familiarity with project management software is advantageous.
- Skills:
- Organizational and multitasking skills: Excellent.
- Attention to detail and accuracy: Strong.
- Communication skills: Effective verbal and written communication skills.
- Ability to work under pressure: Ability to work under pressure and meet tight deadlines.
Work Environment:
This role may involve working in an office or project-based setting, with occasional travel depending on project requirements.
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