Business Services

4 weeks ago

Bradenton, United States State College of Florida-Manatee-Sarasota Full time

Job Description

Applicants may be asked to demonstrate any or all of the following duties:

1. Greets visitors and directs or escorts to appropriate area or person.

2. Compiles monthly sales and commission reports for auxiliary revenue accounts.

3. Provide user support for customer complaints and issues.

4. Track textbook scholarship requests and award amount.

5. Contract tracking includes entering new contracts into contract program, follow contract progress through completion and maintain vendor COIs.

6. Monitor monthly usage of cell phone and data bills.

7. Responds to issues at various sites for vending machines and contacts vending machine companies to report issues with equipment.

8. Provide user support for purchasing to all departments of the College, including answering general inquiries concerning requisitions, purchase orders, and on-line ordering.

9. Works with Accounts Payable to research issues for processing invoices for payment as needed.

10. Maintain the vendor database including identifying and entering ownership and minority status information.

11. Provides various reports for both internal and external use.

12. Assists with formal competitive solicitations including, but not limited to, Invitation to Bid, Request for Proposal, Request for Qualification, or Request for Information documents. Prepares informal competitive solicitations such as Request for Quotation documents.

13. Makes changes to purchase orders for end user such as price changes, fax number changes and cancellation.

14. Maintains purchasing documents, files and records (e.g., Requests for Proposal, bid files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

15. Provides information and assistance on purchasing policies and procedures to employees.

16. Operate computerized equipment, facsimile machine, copier, scanner, and calculator.

17. Assist in maintaining document retention program for the department including, but not limited to, the following: scanning, cataloguing, and archiving competitive solicitation and contractual documentation.

18. Provides clerical support to director or other administrative manager or department, including correspondence. Coordinates supervisor’s calendar, schedules appointments, screens calls and responds to inquiries as appropriate.

19. Performs special projects, including research, compilation and disbursement as delegated by supervisor.

20. Assists with preparation of department budget and maintains budget expenditures and balances.

21. Assigns and coordinates work of student assistants, as necessary.

22. Performs other related tasks to meet department and job-specific requirements. Minimum Qualifications • Education/Experience:
High School Diploma or general education degree (GED) and two or more years related experience and/or training; or equivalent combination of education and experience.
Experience in writing, editing and proof-reading documents, reports, and letters.

Preferred Qualifications Preferred experience of at least two years of related public procurement or performing advanced procurement of goods and services.

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