Term- NY Costume Coordinator

5 months ago


Cambridge, United States Harvard University Full time
Commitment to valuing diversity and equity:Contribute to a culture of community, anti-racism, equity, diversity, inclusion, and respect among staff and guest artists.Contribute to an environment of continued learning.Optional participation in companywide anti-racism and anti-oppression initiatives.Optional attendance at company, department, shop meetings and, as necessary, safety training.Shopping and Returns Coordinate in-person purchasing of costume items, supplies, and materials in NYC using ART purchasing resources, while staying in the designated budget set by Costume Manager.Act in accordance with Harvard and A.R.T. financial resources when using Costume Dept purchasing resources.Assist with sourcing build shops and support costume labor in NYC for build, fittings, alterations, and other requests.Receive and process packages at temporary design room/fittings space and use A.R.T. Costume Dept. paperwork to track and coordinate purchases with Assistant Costume Shop Manager and Boston Costume Coordinator.Track and process in-person and online shopping returns as needed in collaboration with Boston Costume Coordinator.Track and organize all receipts and invoices for delivery to Assistant Costume Manager.Work with Costume Design team to ship fabric, notions, and other relevant materials to commercial costume businesses and private contractors.FittingsConfirm with Stage Management, Costume Designer(s), Costume Department Staff, and contracted Costume businesses/private contractors’ fittings times and dates.Support Costume management team in NYC through notetaking, fittings assisting, pinning garments, resetting fitting room space, cleaning, organizing materials and pulling garments.Keep Costume Management team informed of items that are missing or need to be sourced after NYC fittings. Point person for NYC to Boston transfer from Wardrobe Department, Costume Designer(s), and department colleagues about status of purchased pieces throughout the process. Administrative Duties:Maintain a high level of organization of temporary design room/fittings space.Respond to, and deliver on, rehearsal costume requests of items that are provided by A.R.T. Costume stock or need to be purchased in NYC.Coordinate and execute shoe purchasing, fittings, and subsequent cobbler’s needs for show shoes in rehearsal room.Work with Boston Costume Coordinator on show paperwork with A.R.T.: piece lists, dressing sheets, visual costume plots, source lists, and laundry/maintenance information.Travel to A.R.T. during wardrobe load-in to facilitate hand-off to Wardrobe and Costume Management. (2-3 days)

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