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Administrative Assistant

3 months ago

O'Fallon, United States AVMATS Jet Support Full time

Position Summary

Now hiring an entry level Administrative Assistant for AVMATS Parts and Component Support locations in OFallon, MO.

Candidate Must possess skills and knowledge as an Administrative Assistant to support operations related to the support of the business

Opening Available for Day Shift Position. Hours are Monday through Friday, 8:00 AM - 5:00 PM.

Essential Duties and Responsibilities

  • Labor Time Keeping and Reporting for Payroll

  • Assist in the preparation of regularly scheduled reports

  • Maintain filing system

  • Order Office Supplies

  • Research and Create Presentations

  • Generate Reports

  • Handle multiple projects simultaneously

  • Prepare and Monitor Invoices

  • Ensure operation of equipment by completing preventative maintenance requirements; calling for repairs and evaluating new equipment techniques.

  • Maintain Supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies. Verifying receipt of supplies.

  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

  • Write letters and emails on behalf of other office staff

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Coordinate office procedures

  • Reply to Email. Telephone or face to face inquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve Administrative problems

  • Receive, sort and distribute Mail

  • Photocopy and print out documents on behalf of other colleagues

  • Entry Level Experience with Drawing or operating drawing systems knowledge is a huge plus

  • Be able to open and execute Work Orders

  • Check Status of All Open Purchase Orders.

  • Filing/ Cataloging of Closed Work Orders and Purchase Orders

  • Other Duties assigned by the Director Of Maintenance and General Manager

Skills and Qualifications

  • Proven Administrative and/or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent Written and Verbal Communication Skills

  • Strong Organizational and planning skills

  • Proficient in MS office

  • At Least 5 Years Experience in the field or related area/ or education commiserate with experience

  • High School Diploma or Equivalent. College Degree preferred but not required.