Legal Assistant
1 month ago
Title: Legal Assistant
Location: San Ramon, CA/ Houston, TX (hybrid onsite)
Duration: 6-month contract
Pay: 35 an hr
Job ref# 234528
Job Description:
- Looking to hire a Legal Assistant. The primary responsibility of this position is to provide backup support to the Senior Legal Assistants of three different law groups. This includes completing ad-hoc projects and covering desks when the main assistant needs help or is out of the office. The Legal Assistant will be supporting the needs of attorneys and other legal professionals across the three law groups with the guidance of the Senior Legal Assistant. The position reports to the Supervisor of Legal Assistants in the Legal Operations & Services, Litigation.
- Litigation Paralegals assist in managing the logistics of litigation, including trial preparation, managing documents, coordinating with witnesses, and handling evidence. Please, ensure submitted applicants have experience that reflects this.
Responsibilities:
- Draft, format and revise legal documents under strict deadlines.
- Use Microsoft Word track-change function to edit and revise documents.
- Assist the lawyers in preparing correspondence, presentations, and routine reports.
- Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
- Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc.
- Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
- Create and update legal matters in internal matter management system (TeamConnect).
- Process e-billings, invoices and payments within and outside the legal software system, TeamConnect and set up vendors in TeamConnect.
- Work in iManage to upload, review and research documents.
- Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
- Research inquiries and relieve leaders of administrative tasks.
- Act as an information resource around computer systems, support software and hardware technical support.
- Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
- Assist and provide backup coverage to other legal assistants.
Required Qualifications:
- Minimum of five years of legal administrative experience.
- Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
- Strong organizational skills and attention to detail.
- Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
- Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
- Ability to maintain the upmost confidentiality, adapt to changing needs and deadlines and remain calm under pressure.
- Ability to effectively communicate (oral and written) at all levels of the organization.
- Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
- Ability to problem solve and use good judgement in making sound decisions quickly.
- Demonstrate a growth mindset.
- Ability to commit to contributing your perspective in a professional manner.
- Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.
- Add additional requirements as needed.
Preferred Qualifications:
- Associate degree
- Proficient in TeamConnect, iManage
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