Program Coordinator

1 week ago

Chicago, United States Northwestern University Full time
Job Summary:

Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. 

Specific Responsibilities :

Administration

  • Manages day to day operations. 
  • Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.    
  • Manages design and development of program databases; compiles & analyzes data; prepares reports.  
  • Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.  
  • Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.    
  • Acts as liaison to IT to ensure technology systems are properly installed & maintained.    

Events

  • Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.  
  • Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.    
  • Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. 

Faculty Support 

  • Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit.    
  • Provides support for preparation of Promotion & Tenure cases.    
  • Initiates FASIS appointment paperwork.    
  • Arranges colloquium & seminar coordination, & faculty travel planning.    
  • Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.

Program Development 

  • Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.  
  • Manages academic quality and continued growth and expansion.  
  • Identifies & obtains external expertise as needed and works with content experts for current and new programs.  
  • Reviews programs/projects to increase efficiencies to support growth. 
  • Manages speaker selection, communication, and topic development. 
  • Leads program/project updates and improvements.

Strategic Planning 

  • Administers & maintains existing strategic plans. 
  • Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations

Miscellaneous 

Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. 
  • 1 year program/project administration or other relevant experience.    

Preferred Qualifications: 

  • Bachelor’s degree in business administration, public administration, health sciences, or a related field is preferred.
  • A Master’s degree in a related field is a plus.
  • At least 3 years of experience in program coordination, project management, or a related role, preferably within an academic, healthcare, or research setting

Preferred Competencies: (Skills, knowledge, and abilities)

  • Proven ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines efficiently.
  • Strong organizational skills with attention to detail in planning and execution.
  • Excellent verbal and written communication skills, including the ability to draft clear and concise meeting minutes, reports, and correspondence.
  • Ability to interact effectively with a wide range of stakeholders, including senior leadership, faculty, staff, and external partners.
  • Experience in planning, organizing, and managing meetings and events, including scheduling, logistics, and follow-up tasks.
  • Ability to anticipate and address potential challenges to ensure smooth operations.
  • Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other technology tools used in a hybrid work environment.
  • Ability to work effectively both independently and as part of a team.
  • Commitment to promoting an inclusive and welcoming atmosphere within the organization.

The target hiring range for this position will be between $52,000 to 60,000 per year . Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at  to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at  to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.

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