Program Coordinator

2 months ago

Chicago, United States Northwestern University Full time
Job Summary:

Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. 

Specific Responsibilities :

Administration

  • Manages day to day operations. 
  • Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.    
  • Manages design and development of program databases; compiles & analyzes data; prepares reports.  
  • Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.  
  • Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.    
  • Acts as liaison to IT to ensure technology systems are properly installed & maintained.    

Events

  • Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.  
  • Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.    
  • Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. 

Faculty Support 

  • Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit.    
  • Provides support for preparation of Promotion & Tenure cases.    
  • Initiates FASIS appointment paperwork.    
  • Arranges colloquium & seminar coordination, & faculty travel planning.    
  • Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.

Program Development 

  • Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.  
  • Manages academic quality and continued growth and expansion.  
  • Identifies & obtains external expertise as needed and works with content experts for current and new programs.  
  • Reviews programs/projects to increase efficiencies to support growth. 
  • Manages speaker selection, communication, and topic development. 
  • Leads program/project updates and improvements.

Strategic Planning 

  • Administers & maintains existing strategic plans. 
  • Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations

Miscellaneous 

Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. 
  • 1 year program/project administration or other relevant experience.    

Preferred Qualifications: 

  • Bachelor’s degree in business administration, public administration, health sciences, or a related field is preferred.
  • A Master’s degree in a related field is a plus.
  • At least 3 years of experience in program coordination, project management, or a related role, preferably within an academic, healthcare, or research setting

Preferred Competencies: (Skills, knowledge, and abilities)

  • Proven ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines efficiently.
  • Strong organizational skills with attention to detail in planning and execution.
  • Excellent verbal and written communication skills, including the ability to draft clear and concise meeting minutes, reports, and correspondence.
  • Ability to interact effectively with a wide range of stakeholders, including senior leadership, faculty, staff, and external partners.
  • Experience in planning, organizing, and managing meetings and events, including scheduling, logistics, and follow-up tasks.
  • Ability to anticipate and address potential challenges to ensure smooth operations.
  • Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other technology tools used in a hybrid work environment.
  • Ability to work effectively both independently and as part of a team.
  • Commitment to promoting an inclusive and welcoming atmosphere within the organization.

The target hiring range for this position will be between $52,000 to 60,000 per year . Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at  to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at  to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.

  • Program Coordinator

    3 weeks ago

    Chicago, United States Rush University Full time

    Job Description Location: Chicago, IL Hospital: RUSH University Medical Center Department: Office of Student Life Work Type: Full Time Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) Summary: In this hybrid position, serve in a highly visible, student-facing role, responsible for coordinating and supporting student programs and events....

  • Program Coordinator

    1 month ago

    Chicago, Illinois, United States Puerto Rican Cultural Center Full time

    Job SummaryWe are seeking a highly motivated and organized Program Coordinator to join our team at the Puerto Rican Cultural Center. The successful candidate will be responsible for overseeing the daily operations of our program, including developing protocols and procedures, providing leadership for project activities, and establishing partnerships to...

  • Program Coordinator

    4 weeks ago

    Chicago, Illinois, United States The Larko Group Full time

    A leading staffing and recruiting firm, The Larko Group, is seeking a highly skilled Program Coordinator to join their team.This role involves planning, organizing, and overseeing various projects, coordinating activities, managing schedules, and ensuring that program objectives are met on time and within budget.The ideal candidate will have a Bachelor's...

  • Program Coordinator

    4 weeks ago

    Chicago, United States The Larko Group Full time

    A nonprofit organization dedicated to empowering racially, ethnically, and gender-diverse students to thrive academically and professionally in the real estate, infrastructure, hospitality, and senior living sectors is hiring a Program Coordinator.You will be responsible for planning, organizing, and overseeing various projects, coordinating activities,...

  • Program Coordinator

    3 weeks ago

    Chicago, United States AMOpportunities Full time

    Program Coordinator Who we are: AMOpportunities is the pioneer of CTaaS, Clinical-Training-as-a-Service, and the preferred clinical training provider for healthcare trainees worldwide. Our platform provides a comprehensive solution to clinical training capacity and access issues. Through our software and services, hospitals can earn revenue and attract new...

  • Program Coordinator

    4 weeks ago

    Chicago, United States Envision Unlimited Full time

    Job DescriptionJob DescriptionDescription:Envision Unlimited is a full spectrum of care organization serving people with intellectual, developmental and psychiatric disabilities.Our mission is to provide quality services that promote choice, independence, and inclusion. Founded in Chicago in 1948, Envision Unlimited has a legacy of evolving care delivered...

  • Program Coordinator

    4 weeks ago

    Chicago, United States Envision Unlimited Full time

    Job DescriptionJob DescriptionDescription:Envision Unlimited is a full spectrum of care organization serving people with intellectual, developmental and psychiatric disabilities.Our mission is to provide quality services that promote choice, independence, and inclusion. Founded in Chicago in 1948, Envision Unlimited has a legacy of evolving care delivered...

  • Academic Program Coordinator

    4 weeks ago

    Chicago, Illinois, United States A Safe Haven Foundation Full time

    Job OverviewA Safe Haven Foundation is seeking a dedicated and experienced Academic Program Coordinator to join our Adolescent Intensive Outpatient Program. The successful candidate will play a pivotal role in developing and delivering educational programs and resources to clients, families, staff, and community stakeholders.Key Responsibilities:Develop and...

  • PHI Program Coordinator

    3 weeks ago

    Chicago, United States ORTHOPEDIC AND SPORTS PHYSICAL THERAPY, LLC Full time

    Job Type Full-time Description SUMMARY OF POSITION: The Program Coordinator is responsible for daily oversight of the program's operations. The Program Coordinator is the main contact with the funding agency and reports to the Associate Director. The Primary responsibilities of the Program Coordinator include expanding community partnerships for outreach,...

  • Mentoring Program Coordinator

    3 weeks ago

    Chicago, United States Rush University Full time

    Job Description Location: Chicago, IL Hospital: RUSH University Medical Center Department: Mentoring Programs Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM) Summary: This position will provide administrative and program support for the daily operations of the Office of RUSH Mentoring...

  • Senior Housing Program Coordinator

    4 weeks ago

    Chicago, Illinois, United States AIDS Foundation Chicago Full time

    Senior Housing Program CoordinatorAIDS Foundation Chicago is seeking an experienced Senior Housing Program Coordinator to join their team. This is an exciting opportunity to work with a dynamic organization that is dedicated to making a positive impact in the community.About the RoleThe Senior Housing Program Coordinator will be responsible for coordinating...

  • After-School Program Coordinator

    4 weeks ago

    Chicago, Illinois, United States Code Ninjas Full time

    About Us: Code Ninjas is a nationally recognized organization dedicated to teaching kids how to code while having fun. We are seeking an enthusiastic and dedicated After-School Program Coordinator to help shape the next generation of young coders. Job Description: As an After-School Program Coordinator at Code Ninjas, you will play a pivotal role in...

  • Program Coordinator

    3 weeks ago

    Chicago, United States Rush Full time

    Location: Chicago, IL Hospital: RUSH University Medical Center Department: Int Med Hepatology MSP Work Type: Part Time (Total FTE between 0.5 and 0.89) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) Summary:This position coordinates activities and functions of a designated program to ensure that goals and objectives specified for the program...

  • Program Coordinator, College Arts Access Program

    3 weeks ago

    Chicago, United States Art Institute of Chicago Full time

    MISSION For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world's most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC...

  • School Health Program Coordinator

    4 weeks ago

    Chicago, Illinois, United States Chicago Public Schools Full time

    The Chicago Public Schools seeks a skilled School Health Program Coordinator to coordinate the school health program, including the delivery of services to students and serving as the health resource to staff members.The ideal candidate will possess strong communication and organizational skills, with the ability to develop and administer a comprehensive...

  • Academic Program Coordinator

    1 month ago

    Chicago, Illinois, United States Acadia Healthcare Full time

    Education CoordinatorThe Education Coordinator plays a vital role in supporting the educational needs of patients in our Child and Adolescent facility.Key Responsibilities:Conduct interviews with patients to develop personalized Academic Plans based on their functional abilities.Collaborate with staff members, parents, guardians, teachers, therapists, and...

  • Entrepreneurship & Economic Opportunity Program Coordinator

    3 weeks ago

    Chicago, United States Build.com Full time

    Job Type Full-time Description Entrepreneurship & Economic Opportunity Program Coordinator (EEOPC) (40 hours a week, Full-time) Non-Exempt BUILD, Inc. (Broader Urban Involvement and Leadership Development) is presently seeking a committed, self-motivated, and innovative individual to join our team. BUILD is a nationally respected gang intervention, violence...

  • Aquatics Program Coordinator

    1 month ago

    Chicago, Illinois, United States The Salvation Army Full time

    Job SummaryThe Aquatics Specialist will be responsible for ensuring the safety and well-being of swimmers at the Kroc Center. This includes observing swimmers, protecting life, preventing accidents, enforcing regulations, and performing related work as required.Key ResponsibilitiesProvide a safe and enjoyable experience for all swimmersEnforce regulations...

  • Emergency Planning Program Coordinator

    6 months ago

    Chicago, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    General Statement Under direction of the Risk Manager, develops,updates and maintains the District’s Emergency Operations Plan, Business ContinuityPlan and supporting plans, including emergency preparedness training andexercises, communication of programs to operating units, and departmental accounting. Essential Job Functions Essential...

  • Program Management Coordinator 2

    3 weeks ago

    Chicago, United States Worthington Steel Co Full time

    Overview Join our team as a Program Management Coordinator. This position will report directly to the Director of Program Management and is responsible for supporting meetings, taking notes, and communicating "to do" lists to the team/individual(s). This position will work directly with program management, manufacturing facility's globally, corporate...