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Bilingual Administrative Assistant

3 months ago

Monroe, United States Slab Supply Full time
Benefits:
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance

 
Position Summary
 As an Administrative Assistant, you play a crucial role in our operations. You will supervise staff and plan, organize, and implement administrative systems. Your support is vital to ensure the efficient operation of the office. You will also be supporting supervisors and the sales team through various organizational and communication tasks. Your responsibility for handling confidential and time-sensitive material underscores the trust we place in you. Your familiarity with a variety of the field's concepts, practices, and procedures, and your ability to effectively communicate via phone and email, are key to ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. We rely on your knowledge, experience, and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected from you. 

 Our Mission-   We create extraordinary living spaces through high-quality products and services for every customer we encounter.

Our Core values are the backbone of our business and guide our hiring process: We S.T.R.I.D.E - with our core values: Service, Transparency, Respect, Inspiration, Dedication, and Excellence.

Performance Objectives

● Answer and direct phone calls 
● Organize and schedule meetings and appointments for the sales team 
● Maintain contact lists of Suppliers, Clients, warehouses, etc. 
● Produce and distribute correspondence memos, letters and forms 
● Tracking all sales and estimates on a daily basis 
● Assist in the preparation of regularly scheduled reports. 
● Develop and maintain a filing system 
● Order office supplies 
● Provide general support to supervisors and clients/customers 
● Provide information by answering questions and requests 
● Generate reports. (Weekly and monthly) 
● Collect all information in regard to contracts, templates, and Q.C, for weekly report 
● Monitor invoices, including collecting payments for all jobs, including Deposits
● Maintained supplies inventory by checking stock to determine inventory level; 
● Maintain professional and technical knowledge, reviewing professional publications- reviews; 
● Contribute to team effort by accomplishing related results as needed 
● Carry out administrative duties such as filing, typing, copying, binding, scanning 
●Write letters and emails on behalf of other office staff 
● Schedule conference calls, training, meetings, etc.  
● Cover the office 
● Maintain computer and manual filing systems 
● Handle sensitive information in a confidential manner 
● Take accurate minutes of meetings 
● Reply to email, telephone, or face-to-face inquiries 
● Develop and update administrative systems to make them more efficient
 ● Resolve administrative problems 
● Manage staff appointments 
● Greet and assist visitors to the office

   Key Competencies 

● Proven admin or assistant experience 
● Knowledge of office management systems and procedures 
● Excellent time management skills and ability to multitask and prioritize work ● Attention to detail and problem-solving skills 
● Excellent written and verbal communication skills 
● Strong organizational and planning skills 
● Proficient in MS Office 
● At least 2 years of experience in the field or in a related area 
● High school diploma or equivalent; college degree preferred 

 Education and Experience 

  • A high school diploma or equivalent and an associate’s or bachelor’s degree are preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office equipment (e.g., printers, scanners) and basic bookkeeping.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Customer service orientation and problem-solving skills.
  • Experience in the kitchen and countertop industry is a plus.
Physical Requirements
:
  • Ability to sit for extended periods.
  • Occasional lifting of office supplies and materials (up to 20 pounds).