Equipment Coordinator

2 months ago

New Orleans, United States The Walsh Group Full time

Overview

Walsh is currently seeking an Equipment Coordinator for our Transportation group in New Orleans, LA.

This position is responsible for administrative duties for the Equipment Division.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

Challenging, complex work

Creative and innovative problem-solving environment

Supportive, communicative managers who reward hard work

Opportunities for growth, training, and development

Flexibility in career path & progression

Opportunities to work and live all over the United States

Responsibilities

Preventative Maintenance administrator as needed including one or more of the following:set up and delete PM intervals

change or correct hour meter issues

review, approve and process PM services

upload repair invoices that have been entered on the PM side

contact jobsites to resolve problems

prepare Red List reports

assist with PM dashboard

approve PM rebates in WEM

Issue RA’s to vendors for PM services & minor repair, build work orders and update PM’s

Enter new equipment in the oil sample on-line database

Process and close approved RA related entries

Create new unit records into work order system

Process incoming accounts payable invoices

Manage Ford Quality Fleet Care Program

Purchase City of Chicago vehicle stickers for the entire fleet. Monitor and maintain renewal of Illinois truck and auto plates

Title and register vehicles entering the Illinois region from all other regions. Update vehicle information in Users

Obtain cost agreements with dealerships. Review invoices before payout to confirm parts and labor pricing as agreed

Create, process and audit internal invoicing cycle for equipment and vehicle rentals and internal invoices for repairs and PM’s

Manage billing adjustments and dispute resolution for all internal billings

Manage special billing needs and tier rates for projects and equipment transfers

Manage the insurance certificates program to ensure all third-party rentals are issued a certificate

Assign and process transfers in EMT

Enter and process payroll

Manage I-Pass Accounts

Coordinate food, beverages and set-up for meetings

Reception back-up - Answer phones, monitor front door & yard gate, greet visitors, sort & send mail as needed

Assist with special projects as assigned by the Business User System Analyst, Equipment Manager or Sr. Equipment Manager

Qualifications

High school degree

Minimum 5 years of work experience in an office administrative role

Strong computer and data entry experience is required, including experience with Microsoft Office and other Window’s database programs

Experience with work order systems preferred

Professional and friendly demeanor when dealing with customers and phone calls.

Ability to communicate effectively in written and oral form

Strong attention to detail with good organizational skills

Ability to work in a team environment with various activities as directed by multiple members of the staff

Knowledge of the state laws and regulations governing license titling and plate renewals

Strong understanding of vehicle repair options & costs

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