Accounts Payable Supervisor

1 month ago

Cottage Grove, United States Johnson Fitness & Wellness Full time
Job Type Full-time Description

Position Overview:

Under the direction of the Sr Accounting Manager of Shared Services for Johnson’s retail division, the Accounts Payable (A/P) Supervisor, supervises and coordinates A/P activities of; processing and payment of invoices in a timely fashion, proper matching of purchasing and receiving documents, correct distribution to general ledger expense accounts and accurate payments that make full use of available discounts as related to 100 plus retail stores, mass merchant wholesale channels, and retail direct to consumer e commerce business across multiple product line in accordance with company policies and procedures. Duties also include processing intercompany product and parts invoices to the parent company and within the JHTR organizational structure, incoming/outgoing freight invoices, and all required communications throughout the process. This position includes supervisory responsibilities of the accounts payable team.

Responsibilities:

General Accounts Payable:

· Maintain and enhance Accounts Payable Internal Controls

· Coordinate with A/P staff to meet all business unit vendor payment schedules

· Download, print and track all invoice information from various sources

· Upon receipt, verify invoice details, obtain approval and post to SAP

· Answer vendor and internal staff inquiries on invoices & payments

Facilitate JHT Invoice Process:

· Download, print and track all invoice information from the CS-WEB (communicate with factory as needed)

· Post Virtual Good Receipts for warehouse shipments of finished goods

· Upon receipt, verify invoice details and post to SAP

· Update container tracking spreadsheet

· Maintain, track and file invoice folders

· Make Bi-Weekly payments to HQ for aged payables.

Freight invoices and payments:

· Work directly with freight carriers to obtain spreadsheets with invoice information

· Obtain appropriate approvals for freight charges

· Prepare and enter SCAT files with correct coding and dating to SAP

· Prepare Wire Transfers for incoming freight carriers

· Reconcile vendor statements to Accounts Payable Ledger

Third Party Suppliers:

· Process all third-party supplier invoices

· Track and record prepayments

Supervisory:

· Responsible for staffing, training, and developing subordinates

· Will collaborate with Sr Accounting Manager on recruitment and working through any disciplinary actions on the accounts payable team

· Evaluates work for accuracy, neatness and conformance to policies

· Responsible for completing adequate performance documentation on time.

· Responsible for ensuring the accuracy of timecards and approving them on time.

Miscellaneous Job Functions:

· Adhere to all work process deadlines

· Establish and work to accomplish all personal and departmental KPIs.

· Assist others in the department when work load allows.

· Performs other duties as assigned

Requirements

Education:

· High School diploma or equivalent required with bachelor’s degree in accounting, finance or related area preferred

· Accounts Payable Certification preferred

Experience:

· 3 to 5 years of experience in Accounts Payable in a mid to large size corporate environment

· 2 to 3 years of Accounts Payable Supervisory experience required

· Experience with Accounts Payable Workflow Solutions, including but not limited to Concur, Tipalti, Eskers, and / or similar systems.

· SAP experience preferred

Other Requirements:

· Proficient with Microsoft Word, Excel, Outlook and Teams

· Proven understanding of Procure to Pay best practices

· Able to communicate clearly and work cooperatively in a fast-paced environment

· Experience in managing workload of other team members, including but not limited to assigning priorities, cross training, hold team members accountable for deadlines, and accuracy, including team members working remotely.

Benefits:

We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include:

· Health & Dental Insurance

· Company paid Life Insurance

· 401(k)

· Paid Time Off benefits

· Product discounts

· Wellness programs

EOE/M/W/Vet/Disability#ZR

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