Law Office Manager

4 weeks ago


Rochester, United States Wagner Oehler, Ltd. Full time
Description

Responsible for the overall office management of the firm along with accounts payable/accounts receivable. This position also provides Human Resources services.

Responsibilities

Human Resources

•Process payroll and bonuses through QuickBooks Online
•Processes 401(k) contributions, loan requests, loan repayments, and withdrawals
•Maintains employee benefits insurance coverage and provides notices of changes to staff
•Processes additions and deletions of staff from employee benefits insurance coverage
•Monitors time off for staff
•Maintains required forms for staff, including W-4, I-9, and Direct Deposit Authorization
•Benefit compliance

Accounts Receivable and Accounts Payable:

•Processes payments from clients
•Makes deposits to appropriate bank accounts
•Records all incoming payments in appropriate systems (QuickBooks and Clio Manage)
•Pays all bills associated with a fast-paced, energetic office

Manages office supplies and equipment:

•Orders supplies, and equipment as needed or requested

Reconciles four (4) bank accounts:

•Operating, Savings and two (2) IOLTA/trust accounts

Offers IT support within the scope of their capabilities or coordinates outside vendors to provide needed services.

Assist with attorney employment support:

•Annual attorney license and association renewals
•New hire and termination insurance coordination

Staff Management:

•Complete 1:1 meetings with support staff to review current workload, general well-being and support
•Support Staff Reviews
•Other Duties as Apparent or Assigned

Qualifications

•Excellent attention to detail, professionalism, interpersonal skills, organization, and time management skills
•Excellent computer skills, and understanding of Microsoft Office 365, QuickBooks, and payroll processes

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