Payroll Specialist

3 weeks ago


Los Angeles, United States 4th Sector Solutions Full time

Position Summary:

The Payroll Specialist is responsible for the accurate and timely processing of payroll while ensuring compliance with multi-state employment and tax laws.

Reports To:

HR Manager

Essential Duties & Responsibilities:
Ensures accurate and timely processing of payroll for assigned clients which includes but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes.
Collects all supporting documentation needed for payroll processing support which includes signed offer letters, approved timesheets, written approvals, and other documents as necessary.
Process off-cycle payrolls as needed after approval from management.
Prepares manual checks or direct deposits due to payroll errors or final paychecks in accordance with applicable state and federal laws with permission from management
Partners with the Accounting team to ensure payroll reconciles to the general ledger.
Reconciles each payrolls cash requirement amounts and ensures all applicable tax deposits are made accurately.
Creates and maintains annual payout reconciliations for all payrolls processed.
Reconciles quarterly tax reports for all federal, state, and/or local taxes.
Manages multi-state payroll accounts including registrations, tax deposits, and general account maintenance.
Creates and maintains late-hire & termination calculation worksheets for clients.
Ensures retirement contributions are made timely for applicable clients.
Creates payroll calendars for clients as needed.
Prepares and maintains accurate records and reports of payroll transactions in an organized fashion.
Supports the completion of the client's annual audit by responding promptly to all requests.
Partners with HR to ensure client and employee payroll concerns are resolved timely and accurately.
Ensures compliance with federal, state and local payroll, wage, and hour laws.
Facilitates workers compensation audits as needed.
Reconciles and reviews Form W-2 and W-3 for accuracy.
Provides best-in-class client service to all parties, internal and external, which includes accuracy of work, and effective communication.
Other duties as assigned.
Supervisory Responsibilities:
N/A
Required Skills/Abilities:
Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
Knowledge of federal, state and local payroll, wage, and hour laws.
Proficient with payroll software or ability to learn efficiently and effectively
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Proficient mathematical capabilities.
Proficient with Microsoft Office Suites, specifically Excel.
Ability to multi-task and work under pressure or deadlines.
Strong time-management skills.
Education & Experience:
High school diploma or equivalent required.
Two years of experience in payroll processing.
Certified Payroll Professional (CPP) credentials preferred; if not currently certified, must have the ability to obtain within one year.
Hours & Travel:
Occasional travel may be required to meet client needs.

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