Accounts Payable Specialist

3 weeks ago

Issaquah, United States Empyrean Services Full time

Job Description

Job Description

Position: AP Specialist
Location:

1180 NW Maple St. Suite 200 Issaquah, WA 98027
Duration:

5 months contract with possibility of converting to direct hire.
Schedule:

Hybrid 2 days mandatory onsite

GENERAL SUMMARY
Responsible for processing accounts payable functions to ensure the timely payment of vendor invoices and expense vouchers and maintain accurate records and control reports. Maintain and reconcile the subsidiary ledgers including bank reconciliations as needed Recommend and implement changes in the accounts payable systems and processes. Assist with training and technical support for accounts payable functions. Stays abreast with the fields concepts, practices, and procedures.

PRIMARY DUTIES
Process vendor invoices check requests and expense reports for payment; process payment of invoices, ensuring site specific requirements are handled timely and accurately.

Review vendor invoices submitted for payment. Ensure account numbers and job numbers are correct; ensure proper authorization and back-up documentation is present for each payment requested. Download expenses from parent company GL to plant GLs and review for accuracy.

Review and reconcile assigned general ledger AP accounts on a monthly or quarterly basis, including monthly reconciliation of the GL AP accounts and the subsidiary aging.

Analyze questionable entries and make adjusting entries in accounts payable or general ledger. Submit entries for approval.

Assist with training and provide procedures and technical support to the end users with respect to the accounts payable system.

Support other accounting responsibilities as assigned.

SCOPE OF RESPONSIBILITY
Operate from established and well-known procedures under general directions and minimum supervision. Decisions are made within prescribed operating guidelines. Informally makes recommendations concerning long-range planning. Job encounters recurring work situations with occasional variations from the norm, involving a moderate degree of complexity. Errors in work could result in over expenditure of cash or loss of revenue and could overstate or understate profit or loss contributing to inaccurate financial statements.

Contacts are normally made with others inside and outside the company including subsidiary plants, immediate associates and own supervisor. Contacts are normally made on own initiative requiring explanation, discussion, interpretation, or approvals.

All employees have the responsibility to both the customer and their co-workers to do the job right the first time and to ensure the customers' needs are being met.

SPECIFIC SKILLS AND KNOWLEDGE REQUIRED
Thorough knowledge of general accounting principles and practices including accounts payable. Basic knowledge of mathematical principles, business ethics and proper financial controls. Ability to proficiently operate a 10-key calculator, computer, and minimal typing skills. A strong working knowledge of spreadsheet applications and accounting systems. Ability to effectively establish working relationships throughout operational groups. Ability to communicate effectively both orally and in writing. Ability to independently establish, operate and maintain an accounts payable function. Ability to manage accounts payable in multiple companies. Strong organizational skills.

EDUCATION AND EXPERIENCE REQUIRED
At least two years experience in accounts payable desired, with additional experience in other accounting functions highly desirable. A minimum of an associate degree in accounting, or equivalent experience, is required.

WORK CONDITIONS
Normal working hours are 8:00a.m. to 5:00p.m. Monday through Friday. Occasional overtime may be required during periods of high workload or major projects.
#IND
Empyrean is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status.

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