Administrative Assistant/Dispatcher

1 month ago

Houston, United States HVJ Associates Full time

Job Title

Administrative Assistant/Dispatcher

Location

Houston - Houston, 77072 US (Primary)

Category

Administrative

Job Type

Full-time

Job Description

Results Statement Story:

Do you get a "kick" out of creating order out of chaos? Maybe you enjoy working in a fast-paced environment and interacting effectively to organize facilities, people, events and documents in way that is coherent, pleasant to deal with, easy to understand and navigate? Can you be trusted with confidential information, and trusted to make strong, reliable commitments? Can you work well with team members who may sometimes be demanding and disorganized, and still reliably and consistently deliver valuable results? Are you coachable, willing to learn and grow?

Our team has a very busy schedule and a heavy workload and interacts frequently with various stakeholders in the course of supporting other departments and the vision of the firm. In order for the team to be focused and successful where most needed, it needs someone who can offer valuable General Administrative/Dispatch assistance (including standard responses to correspondence, data entry, filing, archiving, typing, proofreading, formatting, copying, scanning and routing documents, etc.).

Does this sound like a team you want to be on?

Are you excellent at managing time and working in fast paced environments?

Can you interact effectively with people from various backgrounds such that they cooperate with you to get the results you want?

Are you willing to learn and perform basic accounting tasks?

HVJ needs a committed Administrative Assistant and Dispatcher to take ownership of ensuring standards are met, and coordinating or executing various clerical and other tasks or assignments related to general administration as directed and consistent with the firm's vision and initiatives.

If all of this appeals to you, you may have just found your new home

Ongoing Work:

  • Assist in preparation and flow of all project documentation, reports, record keeping, and filing.
  • Be willing to train and serve as dispatcher when required.
  • Assist in preparing project setup for new projects.
  • Learn and assist with monthly interactive billing.
  • General project administrative tasks including data entry, filing, archiving, typing, proofreading, formatting, copying, project close-outs, sending surveys, ordering insurance certificates, scanning, routing documents.
  • Must have excellent communication skills for dealing with clients and technicians.
  • Document work performed by time spent as appropriate.
  • Assist other Project Managers and other personnel at the direction of manager.
  • Perform duties in a safe, cheerful, efficient, organized and workmanlike manner.
  • Other administrative functions as directed by manager.
Key Criteria/Requirements
  • High school diploma or equivalent.
  • 3+ Years Experience in Similar Role
  • Strong skill/experience in Microsoft Office, Microsoft Outlook, Word, and Excel
  • Database knowledge, Deltek Vision, SpectraQest, or TxDOT i2MS a plus
Key Competencies
  • Excellence
  • Mutual Respect/Likeability
  • Integrity
  • Care/Listening
  • Resourceful/Initiative
  • Organization / Planning
  • Team Player
  • Communication


Benefits:
•401(k)
•401(k) matching
•Dental, Health & Vision insurance
•Employer Paid Life, AD&D, & Disability insurance
•Paid Time Off
•8 Paid Holidays
•Employee Assistance Program
•Referral Program
•Professional development & growth opportunities
•Tuition Reimbursement
•Bonus Eligibility

HVJ is an Equal Opportunity Employer

  • Administrative Assistant/Dispatcher

    3 weeks ago

    Houston, United States HVJ Associates Full time

    Job Title Administrative Assistant/Dispatcher Location Houston, TX 77002 US (Primary) Category Administrative Job Type Full-time Job Description Results Statement Story: Do you get a "kick" out of creating order out of chaos? Maybe you enjoy working in a fast-paced environment and interacting effectively to organize facilities, people, events and documents...

  • Administrative Assistant/dispatcher

    1 month ago

    Houston, United States HVJ Associates, Inc. Full time

    **Job Description**: **Results Statement Story**: Do you get a “kick” out of creating order out of chaos? Maybe you enjoy working in a fast-paced environment and interacting effectively to organize facilities, people, events and documents in way that is coherent, pleasant to deal with, easy to understand and navigate? Can you be trusted with confidential...

  • Bilingual Administrative Assistant Ii

    2 days ago

    Houston, United States Park Environmental Equipment LTD Full time

    **Get ready to grow with us!** Northwest Pipe Company is the nation’s leading manufacturer of water infrastructure products and with over 50 years of experience, we’re just getting started! Our business is growing, and we’re looking for great people to grow with us. We’re immediately seeking a **Bilingual Administrative Assistant II, Dispatch** to...

  • Bilingual Dispatcher

    1 month ago

    Houston, United States Royal Manufacturing Full time

    **We are looking for a Bilingual Dispatcher to join the team in our Houston - Marble Plant. If you have strong administrative and Customer Service skills we want to hear from you!** Job Summary The Dispatcher will receive and dispatch orders for our product deliveries. The Dispatcher will also address problems and requests by transmitting information...

  • Dispatch Assistant

    2 weeks ago

    Houston, United States Summit Moving and Storage Full time

    **DISPATCH ASSISTANT - **Bilingual** We are a provider of moving and storage solutions, dedicated to exceptional service and customer satisfaction. We are looking for an intelligent and versatile **BILINGUAL** **DISPATCH ASSISTANT** with a positive and professional demeanor to support our operations and customer service department. Must be able to work...

  • Dispatcher

    2 weeks ago

    Houston, United States Automation Personnel Services, Inc. Full time

    Automation Personnel Services is seeking a dedicated and customer-oriented individual for a Dispatcher in Houston, TX. In this role, you will primarily be responsible for working in both office and warehouse environments, assisting in the management Dispatcher, Dispatch, Staffing, Automation

  • Dispatcher (Bilingual)

    2 weeks ago

    Houston, United States Professional Alternatives Full time

    Job DescriptionJob DescriptionDispatcher Needed ASAP  Temp to Hire - South Houston location Hours: 5am - 2pm (includes a 1 hour lunch)$18 - $20 hourlyZip Code - 77075 (Near Hobby Airport)English AND Spanish speaking REQUIRED Duties and Responsibilities:  Some dispatching experience preferred but will review solid office administration...

  • Dispatcher

    4 weeks ago

    Houston, United States UNITED TOWING SERVICE Full time

    Overview: We are seeking a reliable and detail-oriented Dispatcher to join our team. As a Dispatcher, you will play a crucial role in coordinating and managing the transportation of goods and materials. Your excellent organizational skills and ability to analyze data will contribute to the smooth operation of our supply chain. **Duties**: - Receive and...

  • Dispatcher

    2 days ago

    Houston, United States IAA Inc Full time

    At IAA, our Dispatchers play a meaningful role in managing our towing resources to keep our vehicle pickups and deliveries running smoothly, which optimizes our branch productivity. Dispatchers embody our "will to win" and "team player" values, by providing outstanding customer service to our towing partners and pivoting to coordinate for capacity and...

  • Dispatcher

    1 month ago

    Houston, United States IAA, an RB Global Inc. Company Full time

    At IAA, our Dispatchers play a meaningful role in managing our towing resources to keep our vehicle pickups and deliveries running smoothly, which optimizes our branch productivity. Dispatchers embody our "will to win" and "team player" values, by providing outstanding customer service to our towing partners and pivoting to coordinate for capacity and...

  • Dispatcher

    1 week ago

    Houston, United States Sun Coast Resources, Inc. Full time

    TITLE: Dispatcher LOCATION: Houston, TX **POSITION REPORTS TO**: Dispatch Manager **SCHEDULE**:Night shift. 6pm-6am. 7-day schedule; must be able to work weekends and extended shifts, must have a flexible schedule. **COMPENSATION**: Commensurate with experience RESPONSIBILITIES - Ensure a high level of service is maintained and delivery expectations are...

  • Dispatcher

    3 days ago

    Houston, United States Sun Coast Resources, Inc. Full time

    TITLE: Dispatcher LOCATION: Houston, TX **POSITION REPORTS TO**: Dispatch Manager **SCHEDULE**:Night shift. 6pm-6am. 7-day schedule; must be able to work weekends and extended shifts, must have a flexible schedule. **COMPENSATION**: Commensurate with experience RESPONSIBILITIES - Ensure a high level of service is maintained and delivery expectations are...

  • Receptionist/Administrative Assistant

    1 week ago

    Houston, United States Interfaith Ministries for Greater Houston Full time

    About the OrganizationInterfaith Ministries (IM) for Greater Houston is an inclusive connector of people, faith communities and resources in our nation's most diverse city, sustaining healthy and respectful lives for vulnerable populations and promoting interfaith relations and volunteerism. IM provides four areas of service to the greater Houston community...

  • Dispatcher - Houston, Tx

    2 days ago

    Houston, United States Letter Ride LLC Full time

    **3rd Time Express LLC is an independent contractor who is looking to hire a Dispatcher for the Houston, TX area.** We are looking for a reliable Dispatcher to act as a communication point for our drivers and customers. **_ The dispatcher position is a FT job Monday - Friday, shift hours are 6:30 am - 3:30 am (1 hour lunch)_** **Responsibilities** -...

  • Dispatcher

    4 weeks ago

    Houston, United States Bureau Veritas Full time

    Title: Dispatcher (Project Coordinator) Primary Function: Accurately multi-tasking all activities surrounding the dispatch of field personnel: receiving and placing calls (vendors, technicians and other company and client representatives), creating and sending dispatch notices, and accurately maintaining the schedule board in a fast paced...

  • Dispatcher

    2 days ago

    Houston, United States Bureau Veritas Full time

    Title: Dispatcher (Project Coordinator) Primary Function: Accurately multi-tasking all activities surrounding the dispatch of field personnel: receiving and placing calls (vendors, technicians and other company and client representatives), creating and sending dispatch notices, and accurately maintaining the schedule board in a fast paced...

  • Transportation Dispatcher

    1 week ago

    Houston, United States Targa Full time

    ** Transportation Dispatcher** **** New + Working knowledge of trailer types, valves and fittings + Working knowledge of product characteristics + Working knowledge of origin and destination loading and unloading criteria and procedures Apply working knowledge to determine the most efficient deployment of drivers analyzing and evaluating: + location of...

  • Dispatcher

    3 weeks ago

    Houston, United States Groome Transportation (ND) Full time

    Dispatchers respond to passenger inquiries via phone, provide excellent customer service to clients. Responsible for directly monitoring, coordinating and overseeing the daily scheduled route operation of the vehicle. Must have excellent customer service skills and be proficient in general office duties. **Role and Responsibilities** - Answer customer...

  • Dispatcher

    4 weeks ago

    Houston, United States IAA Full time

    At IAA, our Dispatchers play a meaningful role in managing our towing resources to keep our vehicle pickups and deliveries running smoothly, which optimizes our branch productivity. Dispatchers embody our "will to win" and "team player" values, by providing outstanding customer service to our towing partners and pivoting to coordinate for capacity and...

  • Administrative & Marketing Assistant

    2 months ago

    Houston, United States Kingwood Air Conditioning & Heating Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingDental insuranceHealth insuranceVision insurance We are seeking full-time Administrative Administrative & Marketing Assistant to join our team! You will perform clerical and administrative functions and marketing support in order to drive company success.Responsibilities:Manage company social media...