AP Administrator

We are currently seeking an Accounts Payable Administrator to join our client's team in Minneapolis.

Summary: The Accounts Payable Administrator will play a crucial role in supporting the company's financial operations by ensuring the timely and efficient processing of vendor invoices and payments. This position requires collaborative teamwork and a commitment to delivering excellent customer service to both internal and external stakeholders.

Responsibilities include:

• Receipt and routing of incoming vendor invoices for approval, maintaining meticulous tracking and accountability.
• Monitoring and managing a centralized AP email account handling a high volume of incoming messages.
• Reconciliation of monthly company credit card transactions and statements.
• Serving as a knowledgeable resource and adept problem-solver for vendors, third-party providers, and internal employees to resolve issues.
• Careful review of invoices for entry into the accounting system, including assignment of appropriate account numbers and consideration of tax and payment terms.
• Entry of vendor invoices into the accounting system through systematic uploads, electronic data imports, and manual data entry as necessary.
• Audit and approval of employee expense reports.
• Coordination of multiple check runs each week, categorizing by company, currency, and payment type, and managing file uploads to the bank.
• Assistance with new vendor setup and the ongoing maintenance of vendor information, ensuring compliance with IRS TIN match and 1099 requirements.
• Cross-training in additional functions to optimize operational efficiency.
• Maintenance of the accounts payable paper file system and completion of other related tasks as required.

• A minimum of five years of relevant work experience.
• Proficiency in accounting software and comprehensive understanding of accounts payable procedures.
• Strong proficiency in Microsoft Office programs, particularly Excel and Outlook.
• Demonstrated interpersonal skills and a proven ability to work effectively within a team environment.
• Commitment to delivering high-quality customer service, with the ability to prioritize tasks based on deadlines and urgency.
• Strong critical thinking skills and the capability to generate effective solutions.
• Keen attention to detail and a track record of delivering accurate work output.
• Exceptional written and oral communication skills.
• Effective task management abilities.

• Experience in a multi-company/multi-currency environment.
• Associate's degree in accounting or a related field.
• Experience with Deltek Vision or VantagePoint.
• Proficiency in Adobe Acrobat.
• Experience working in a paperless environment.