IT Vendor Coordinator

2 weeks ago

Columbia, United States Mindlance Full time
Partial Onsite with 1 day per week and as needed at Columbia, SC

Important notes from the Hiring Manager
The position is responsible for strategic vendor reports, data analysis, registration, and coordination of vendor information with I/S Contracts
Basic knowledge of standard vendor management industry practices.
- Able to acquire knowledge of procedures for the supported business unit.
- Able to communicate effectively with technical and non-technical personnel.
- Fast-paced, high-demand environment. Work is frequently performed against mandated deadlines.
- Knowledge of when and what to delegate is essential to balance multiple high-priority tasks.
- Good teamwork and interpersonal skills.
- Understands how Vendor Management affects an organization and can link it to business processes.
- Good analytical and conceptual skills.

Required Education: Bachelor's in any Major
Required Experience: 4 years of project coordination or other related work experience.

Duties:
Responsible for providing assistance in the acquisition, negotiation and renewal functions related to IT vendor contracts. Register vendors for IT contracts and manages databases for IT vendor contracts.
• 35% Assists in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Reviews, analyzes and creates hierarchy for IT vendor agreements. Maintains and updates various IT vendor databases in support of area workflow and department projects.
• 35% Perform quality reviews of databases to ensure agreements are entered correctly. Works with staff to correct and advise of proper protocols.
• 10% Trains and assists new employees with processes and procedures of the databases. Creates work instructions, procedures and standards for databases.
• 10% Request vendor registrations from new and established vendors and assists IT Payables with finalizing the required documentation.
• 10% Creates, reviews, maintains, and completes various reports for management.

Required Skills and Abilities: Excellent organizational skills and quality research skills. Excellent verbal and written communication skills. Demonstrated skills to work with and assist others. Ability to acquire in-depth knowledge of department functions, procedures and workflow. Analytical or critical thinking skills. Good judgment skills. Ability to handle confidential or sensitive information with discretion. Ability to work in a team environment and prioritize work effectively. Ability to assist in the preparation, documentation, and presentation of recommendations to management.
Required Software and Other Tools: Microsoft Office.
Preferred Work Experience: 4 years-project coordination or other related work experience including 2 years of paralegal, legal assistant or contracts experience.
Preferred Software and Other Tools: Smart Cloud Control Desktop
Work Environment: Fast paced, multi-platformed environment which may
require action and response 24X7 to support the technical business needs of the customer.

EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."

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