Accounts Payable Specialist

2 weeks ago

Olympia, United States Washington Hospitality Association Full time
Description

Job Summary

The Accounts Payable Specialist is responsible for the timely entry and payment of all payables for the Association and its related entities including vendors, agencies, members, and employees. The Accounts Payable Specialist ensures the accuracy of the keying and coding of invoices and monthly reconciliation. This position serves as the lead for all IO committees including Finance Committee, Retro Trust, and MSC Subcommittee.

Responsibilities
•Responsible for timely and accurate processing of invoices and payments including validity verification and payment approval.
•Maintain accurate W9 vendor tracking and timely production and filing of all 1099's.
•Assist with financial audits and reviews as needed.
•Execute month-end processes including AP ager tracking, intercompany reconciliations, and petty cash.
•Process all daily deposits.
•Process all Retro refund invoices and payments.
•Manage and oversee all IO committees including Finance Committee, Retro Trust, and MSC Subcommittee.
•Review and verify all AR reporting.
•Meet expectations and commitments for progress reporting.
•Ensure satisfaction with all parties involved with the department by communicating, responding, and resolving questions thoroughly and appropriately.
•Develop or update the SOP for the position and cross-train as needed to ensure a continuum for the position.
•Active participation in all team meetings and activities.
•Provide collaboration for other Association teams as needed.
•Attend progress reports and department meetings as required.
•Complete department progress reports and keep Outlook calendar up-to-date.
•Answer the Association phone following guidelines.

Requirements

Qualifications
•Demonstrates excellent communication skills, both written and verbal.
•Ability to write reports and business correspondence.
•Ability to independently manage and complete tasks and work plans.
•Able to work under pressure, manage multiple projects and meet deadlines.
•Ability to communicate and present information effectively with groups and individuals.
•Ability to build positive relationships with the staff and teams.
•Works well with a variety of management styles and individuals.
•Ability to work cooperatively and collaboratively with all levels of employees.
•Ability to analyze problems and provide resolution.
•Is self-driven, detail-oriented, organized, and efficient.
•Has excellent follow-through and is results-focused.
•Displays a commitment to quality in all work.
•Demonstrate the Association's core values at all times.
•Maintains confidentiality when required.

Technical Qualifications
•Intermediate knowledge of Microsoft Office including Word and Outlook.
•Intermediate knowledge of Excel, including pivot tables and advanced formulas.
•Accurate data input.
•Ability to work with a variety of electronics including laptops, smartphones, and tablets.

Education and Experience
•High school diploma or GED.
•Preferred experience working in bookkeeping/accounting or coursework in accounting.
•Experience in Sage 100 or other accounting systems desirable.

Physical/Mental Environment
•In-person office attendance is required.
•Ability to safely and successfully perform the essential job functions consistent with ADA, FMLA, and other federal, state, and local standards.
•Regularly required to stand, walk, and sit; use hands to handle objects and feel controls; reach; climb stairs; stoop; crouch; talk; listen; and vision capabilities that enable reading and viewing a computer screen. Ability to lift to 20 lbs.
•Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

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