Asset & Lease Specialist

Job Description Asset & Lease Specialist Location Hybrid work in Olympia,

WA :
JOB Asset & Lease Specialist(Fiscal Specialist 2)

WaTech:
A great place to workWashington Technology Solutions (WaTech) is at the forefront of integrating cutting-edge technologies that revolutionize how state services are delivered in Washington. By joining the WaTech team, you contribute to assisting other state agencies in providing essential services to millions of Washingtonians daily. WaTech manages the state's essential technology infrastructure, enhancing governmental efficiency, security, and safety. About the positionThis position is located within the Finance team of WaTech's Administrative Services Division. The Finance team delivers financial management services to all agency managers and staff, and fosters collaboration in areas such as budgeting, billing, accounts payable, accounts receivable, payroll, and general ledger accounting. As the Asset & Lease Specialist, you will act as the agency's authority on asset and lease management, overseeing key financial operations related to WaTech's $155 million in capitalized assets. Your responsibilities include supporting the accounting manager in crafting and enforcing internal and compliance policies and procedures for the financial handling of IT subscriptions, leases, and assets, along with managing inventory control.

EXAMPLE OF DUTIES
Some of what to expect with this role: Analyze, update, and communicate business processes regarding capital assets and leases to internal stakeholders.
Lead and guide service owners and their staff through the financial management of the life cycle of assets.
Create journal voucher (JV) entries in Washington state accounting systems including recording new assets, depreciation, and asset write-off.

Organize, lead, and control the biannual physical inventory in accordance with the requirement in Chapter 30 of State Administrative & Accounting Manual (SAAM).Collaborate with internal stakeholders including service owners and facility manager to maintain written accounting processes and procedures for capital assets and leases and how to use supporting systems such as ServiceNow and DebtBook.

Ensure WaTech asset management processes follow internal policy as well as SAAM, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB).

Analyze expenditure data within the Purchasing Request System (PRS), ServiceNow and the Accounting Financial & Reporting System (AFRS) to ensure timely and accurate reporting of financial data regarding assets and leases.

Create appropriate correction JV entries in the Washington state accounting system and/or ServiceNow to address discrepancies found during the reconciliation process.

Solve problems on the agency exception reports and complete the year-end agency disclosures for assets and leases.

Here's what we're looking for:

A bachelor's degree in accounting, business administration, or related field or four years of professional experience in accounting for state and local government.

Two years of professional governmental experience in asset management.
Intermediate Excel skills (Pivot table, charts, Vlookup, IF/SumIf)

Preference may be granted to applicants with the following:
Knowledge of statewide accounting and administrative manual (SAAM).Knowledge and experience using the statewide AFRS accounting system.

Telework:
This position is approved for telework. However, it has an occasional onsite requirement to verify assests, issue asset tags, and to attend trainings and meetings.

We value diversity and different perspectives:
WaTech is committed to providing equal access and opportunities to all qualified applicants and employees. We seek to attract and retain a diverse staff and welcome your experiences, perspectives, and unique identity.

What WaTech Offers:

As an employee of WaTech, you'll have access to an outstanding employee benefits package that includes medical and dental plan options for you and your family, paid leave and holidays, retirement plan options and more.

While WaTech is headquartered in Olympia, Washington, which is near some of the country's most scenic national parks, we are able to offer many of our positions telework and flexible schedule options to help support a healthy work life balance.

To learn more about WaTech, and what our employees enjoy about working here, please visit our website.

How to apply:
Applications for this recruitment will be accepted electronically. Please select the large "apply button" at the top of this announcement. You may need to create a profile and account in Washington state's automated application system.

We invite you to include your name and pronouns in your material to ensure we address you correctly throughout the application process.

To be considered for this position you will need to:
Submit your online application. Answer all required Supplemental Questions.
Attach a Letter of Interest that addresses how your experience qualifies you for this role.

Attach a Resume that clearly documents the work history, training, and education that makes you a viable and competitive candidate for this position.

Include Three professional references and their contact information.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application.

(Please redact any personally identifiable data such as social security number prior to submittal.)

Note:
Applications without the requested attachments identified above or containing supplemental question responses with comments such as "see resume" may lead to your application being disqualified from consideration

Conditions of employment:
This position requires a background check.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position and is a continued condition of employment.

Recruitment process:
First round of application assessments will be conducted seven days after the initial job posting date.

The hiring authority reserves the right to offer the position at any time after the initial seven-day job posting date during the recruitment process.

It is to the applicant's advantage to apply as early as possible. This recruitment may be used to fill multiple positions.

Contact us:

For inquiries about this position, please contact Rebekah Wilkes at or email to Persons requiring accommodation in the application process or for an alternative format may contact Human Resources at or Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or WaTech complies with the employment eligibility verification requirements of the federal Form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

SUPPLEMENTAL INFORMATION

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