Office Assistant/Receptionist

3 weeks ago

Lexington, United States Frost Brown Todd Full time

Frost Brown Todd LLP is currently seeking an Office Assistant/Receptionist to join our Lexington office.

Job responsibilities include:

  • Answering the phone and greeting clients, vendors and other FBT personnel in a courteous and professional manner.
  • Maintaining cleanliness of conference rooms, reception desk and surrounding areas.
  • Coordinating conference rooms using scheduling software.
  • Providing beverage services, placing food orders and coordinating catering payment, and setting up lunches for clients and conference center.
  • Coordinating office maintenance requests, and recording and maintaining all parking validations.
  • Tracking office/kitchen supplies and validating when deliveries are completed.
  • Providing general secretarial assistance as needed, such as copying, scanning, assembling files, making travel arrangements, submitting expense reimbursements, typing, and other routine tasks.
  • Assisting Office Manager with operational check requests and other accounting support.
  • Assisting with special projects as needed.
Job Requirements
  • Some college preferred.
  • Previous law firm experience preferred.
  • Computer proficiency, preferably with Microsoft Office (Word, Excel, and Outlook).
  • Ability to operate standard office equipment (copiers, printers, scanners, etc.).
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to shift attention from one area of work to another quickly without frustration.
  • Ability to handle confidential information.
  • Interpersonal skills necessary to communicate effectively with a diverse group of attorneys, managers, business professionals, and vendors.
  • Ability to answer phone and greet clients courteously and professionally, and to transfer calls quickly.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

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