Sr. Executive Administrator

4 weeks ago

San Francisco California, United States Visa Full time
Job Description

This position will be supporting the Senior Vice President and head of Visa’s Global Investor Relations team, handling details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Actively managing the calendars and contacts of the Senior Staff. In addition to scheduling meetings, this means anticipating and prioritizing scheduling needs based on deadlines and deliverables. This will require coordination with leaders and other key stakeholders both internally and external to the group

Actively manage thousands of IR team engagements (online and in-person) annually from scheduling to logistics. Engagement types include quarterly earnings-related tasks, conferences, non-deal roadshows, internal prep and external investor calls/meetings, and any special projects (as requested).

Perform administrative support duties, including but not limited to drafting and typing correspondence, proofreading and formatting business documents or broad communications, making copies and preparing them for signatures, directing inquiries to the proper party within the team, and maintaining and ordering office supplies

Be highly proactive and take ownership to anticipate needs, adept at communicating effectively to ensure deliverables are met timely and accurately

Provide support for reports, projects and initiatives as requested

Ability to prepare and effectively manage interactions with executives

Effective in-person, phone & email presence

Understand organization and how to “get things done.” This role will require complex scheduling of meetings with participants inside and outside Visa and will require effective coordination with leaders and other EAs to make the meetings happen, or be rescheduled as the case may be

Effectively and successfully respond to problem situations with a cool head

Ability to organize and prioritize across competing priorities

Successfully track open issues and follow-up on items that require closure

Manage high volume of email and recognize what actions are needed, then execute quickly and professionally

Manage IR database tool: data input, data pulls, reports formatting.

Coordinate complex domestic and international travel requirements (itineraries, visas, logistics, etc.)

Electronic filing, expense reporting & record keeping

Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support       

Coordinate/Organize investor meetings – IDs, rooms, refreshments, meet and greet, provide logistics/guidance to getting to building etc.

Coordinate/Organize investor events – space identification, registration, refreshments, project management, etc.

Work with other administrators in a cooperative way while representing the team – in a manner that is consistent with the Visa Leadership Principles

Provide support for site management, assist with space management, workspace move requests and submit facilities work orders as well as basic IT requests.

 

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

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