Executive Assistant
3 weeks ago
The Executive Assistant – Office Manager provides upper-level administrative support to the high-level executive leadership and upper management. This role performs clerical tasks including calendar management, PowerPoint preparation, office food & supply ordering, meeting preparation, travel logistics, expense reporting, and management of overall office function. The Executive Assistant – Office Manager also provides support by handling information requests, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executive functions.
Principal Duties and Responsibilities:
Administrative Responsibilities:
Communicate in a highly effective and professional manner
Plan meetings and manage schedules
Maintain healthy and positive relationships with vendors in a manner that matches the company vision and brand
Make business travel arrangement
Process and submit expenses
Create presentations as needed
Management Responsibilities:
Manage administrative budget process for corporate office and training room
Maintain office services by organizing office operations and procedures and reviewing and approving supply requisitions and assigning and monitoring clerical functions
Global Responsibilities:
Regular attendance and physical presence at work is an essential function of this position
This job may require additional duties not listed above and the employee may be asked to perform those duties to meet business needs
Qualifications:
Education/Specialized Knowledge/Professional Certifications:
High School Diploma or equivalent required
College degree or equivalent experience required
Experience:
5 years relevant experience preferred
Skills/Abilities:
Excellent interpersonal and customer service skills
Proficiency with Microsoft Office programs
Working Conditions:
Operates within a professional office environment
Routine usage of standard office equipment such as computers, phones, photocopiers and filing cabinets
Work occasional weekend or evening when events are necessary
Physical Requirements:
Regularly required to talk or hear; frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms
Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Ozinga is an Equal Opportunity Employer. We consider applications for all positions without regard to race, color, religion, creed, gender, veteran status, national origin, age, disability, sexual orientation, citizenship status, genetic information, or any other legally protected status.
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