Administrative Services Assistant

Found in: Resume Library US A2 - 2 weeks ago

Millington Tennessee, United States TRC Companies, Inc. Full time
About Us:
Groundbreaker. Game changer. Pioneer.

 

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

 

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

 

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview:
This position is responsible for the maintaining and submitting TDOT Construction paperwork, forms, ticket books, material certifications, contractor payrolls, and other documents, both digitally and in hard copy. They will work closely with Project Managers, Engineers, and Construction Inspectors with requests related to projects.

Responsibilities:
Collect construction documentation from the Contractor and the Construction Inspectors. Check and file documents accordingly. Submit documentation to TDOT in a timely fashion as required.

Preparation of documents and correspondence, as necessary using Word and Excel applications at an advanced level of competency.

Review Contractor’s Prompt Payment and Payrolls using AASHTOWare Project

Generate Contractor’s Progress Estimates and enter material certifications using AASHTOWare Site Manager

Assist Project Managers, Engineers, and Construction Inspectors with requests related to projects.

Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and as needed.

Assist the Office Manager and Leads with ordering supplies, working with a variety of vendors, and issuing purchase orders for equipment, supplies, and other items, maintaining monthly vehicle logs for all employees who are assigned a company vehicle.

Organize special events: Townhall Meetings, staff meetings and vacation gatherings. Coordination of meeting schedules, appointments, and travel arrangements, as needed.

Maintain records and organize filing & archive system, both digitally and hard copy to facilitate the expeditious retrieval of information as needed.

Assist with special projects requested by local or corporate office staff.

Job is located near Millington, Tennessee, but there may be a need to work from the main office in East Memphis occasionally.

Qualifications:
College degree preferred, high school diploma or GED accepted.

Must have Infrastructure experience working for Engineering Firms or TDOT

2-5 years of professional experience in an office setting

Proficient in MS Office (Excel, Word, SharePoint)

Detail Oriented, Good Communicator, Self-Starter

 

We are seeking a highly motivated, computer savvy, professional Administrative Services Assistant (ASA) with a strong background in transportation and infrastructure. Experience in Tennessee Department of Transportation (TDOT) is highly desired but not mandatory. This position is full time with benefits. Hours are flexible but scheduled.

 

The ideal candidate must have strong communication skills both written and verbal, be well versed in Microsoft Suite and have a proven track record of working on multiple projects at a time in a fast-paced environment. Experience with maintaining paper and digital copies of TDOT paperwork, forms, and recording procedures is highly desirable, but not mandatory.

EEO Statement:
TRC is an equal opportunity employer: disability/veteran. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Range:
USD $20.00 - USD $30.00 /Hr.

(Posted) Min:
USD $20.00/Hr.

(Posted) Max:
USD $30.00/Hr.

  • Hoist & Crane Administrative Assistant

    3 weeks ago

    Millington, United States Hi-Speed Industrial Service Full time

    Job DescriptionJob DescriptionOur company is seeking an administrative assistant to help manage the office, handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task while maintaining complex schedules and managing administrative support, is essential in this...

  • Administrative Assistant

    Found in: Talent US C2 - 3 weeks ago

    Millington, United States Avail Infrastructure Solutions Full time

    JOB SUMMARY Supports an organization or department by performing administrative services. ESSENTIAL DUTIES AND RESPONSIBILITIES - Answers telephones and provides information to callers, takes messages, or transfers calls to appropriate individuals. - Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or...

  • Administrative Assistant

    3 weeks ago

    Millington, United States Avail Infrastructure Solutions Full time

    Job DescriptionJob DescriptionJOB SUMMARYSupports an organization or department by performing administrative services.ESSENTIAL DUTIES AND RESPONSIBILITIES- Answers telephones and provides information to callers, takes messages, or transfers calls to appropriate individuals.- Sets up and manages paper or electronic filing systems, recording information,...

  • Administrative Services Assistant

    Found in: Resume Library US A2 - 3 weeks ago

    Cleveland, Tennessee, United States Capleo Global Full time

    Job Title: Office Clerk Location: Cleveland, TN 37312 (100% Onsite from Day 1) Duration: 3 Months Contract (With a possible extension) Job Description: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An...

  • Administrative Services Assistant

    Found in: Resume Library US A2 - 2 weeks ago

    Benton, Tennessee, United States Capleo Global Full time

    Job Title: Office Clerk Location: Benton, TN 37307 (100% Onsite from Day 1) Duration: Temp Contract (With High Possible Extension) Summary: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this...

  • Administrative Services Assistant

    Found in: Resume Library US A2 - 2 weeks ago

    Chattanooga, Tennessee, United States Capleo Global Full time

    Job Title: Office Clerk Location: Chattanooga, TN 37411 (100% Onsite from Day 1) Duration: Temp Contract (With High Possible Extension) Summary: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in...

  • Hoist & Crane Service Coordinator/Planner

    2 weeks ago

    Millington, United States Hi-Speed Industrial Service Full time

    Job DescriptionJob DescriptionJob Description: Hoist & Crane Service Coordinator/Planner The Hoist & Crane Service Coordinator/Planner is a task-oriented individual who thrives in a fast-paced, continually changing environment. The Hoist & Crane Service Coordinator/Planner will be responsible for scheduling and managing the day-to-day activities of technical...

  • MANAGEMENT AND PROGRAM ASSISTANT with Security Clearance

    Found in: Dice One Red US C2 - 3 days ago

    Millington, United States Department of the Navy Full time

    Summary You will serve as a MANAGEMENT AND PROGRAM ASSISTANT in the Communications & Resource Support Division, Information Technology and Communications Department (N6), Navy Recruitment Command (NRC) of NVRECRUITNGCMD. Duties * You will use an automated system (e.g., management information system, Microsoft Word, Excel, PowerPoint, Access) to extract...

  • cyp assistant

    Found in: beBee jobs US - 2 weeks ago

    Millington, Tennessee, United States Department Of The Navy Full time

    Summary The CYP Assistant works directly with children and youth, keeping them actively engaged, well-cared for, and safe while participating in the CYP. The CYP Assistant's day includes helping children develop social skills such as making friends and conflict resolution; make healthy choices whether it be choosing nutritional snacks or appropriate...

  • MANAGEMENT AND PROGRAM ASSISTANT with Security Clearance

    Found in: Dice One Red US C2 - 3 days ago

    Millington, United States Department of Defense Full time

    Duties * You will use an automated system (e.g., management information system, Microsoft Word, Excel, PowerPoint, Access) to extract information. * You will reconcile monthly statement transactions to verify accuracy. * You will obtain organizational data to generate financial documents. * You will review purchase requests in accordance with purchase...

  • In-School Suspension Teacher Assistant

    3 weeks ago

    Millington, United States Millington Municipal School District Full time

    Job DescriptionJob DescriptionIn-School Suspension Teacher Assistant (24-25 SY) MCMHSMillington Municipal SchoolsAbout Us:Millington Municipal Schools is a public school district located in Millington, Tennessee, United States. Our district was established in 2014 with a commitment to providing a quality education to all students in our community. We operate...

  • Service Manager

    Found in: Resume Library US A2 - 2 weeks ago

    Memphis, Tennessee, United States Hobart Service Full time

    Job Description The Service Manager will provide support to the District Manager and will be required to assume advanced responsibilities in support of the branch and its daily operations. This position will provide support in the terms of the overall branch and individual service technicians by providing coaching and training on commercial food equipment,...

  • Construction Contract Administrator

    Found in: Resume Library US A2 - 2 weeks ago

    Memphis, Tennessee, United States Turner & Townsend Full time

    Job Description   Turner & Townsend are seeking a Construction Contract Administrator to work directly with project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development...

  • Class B Driver

    Found in: Lensa US P 2 C2 - 3 weeks ago

    Millington, United States Tradebeusa Full time

    **Tradebe Environmental Services** **Class B Driver - Field Service Postion** **Field Service - Millington, TN - Full Time** **Tradebe is seeking a full-time CDL A or B Driver/Technician based out of our facility in Millington** **, TN.** The selected candidate will perform a wide range of tasks as part of the field service operations team in conjunction...

  • Construction Contract Specialist

    Found in: beBee S US - 3 weeks ago

    Millington, United States Department Of The Navy Full time

    Summary This position is assigned to the Construction Contracting Section; Nonappropriated Fund (NAF) Facilities and Construction Contracting Branch (N944); Fleet and Family Readiness Support Services (FFRSS); Commander, Navy Installations Command (CNIC); Millington, TN. The incumbent...

  • Construction Contract Specialist

    Found in: beBee jobs US - 3 weeks ago

    Millington, Tennessee, United States Department Of The Navy Full time

    Summary This position is assigned to the Construction Contracting Section; Nonappropriated Fund (NAF) Facilities and Construction Contracting Branch (N944); Fleet and Family Readiness Support Services (FFRSS); Commander, Navy Installations Command (CNIC); Millington, TN. The incumbent reports to the Section Manager, Construction Contracting Section in the...

  • Classroom Teacher Assistant

    1 week ago

    Millington, United States Millington Municipal School District Full time

    Job DescriptionJob DescriptionClassroom Teacher Assistant - MCMHSMillington Municipal SchoolsAbout Us:Millington Municipal Schools is a public school district located in Millington, Tennessee, United States. Our district was established in 2014 with a commitment to providing a quality education to all students in our community. We operate three schools:...

  • Special Education Teacher Assistant

    2 weeks ago

    Millington, United States Millington Municipal School District Full time

    Job DescriptionJob DescriptionClassroom Sped Teacher Assistant Millington Municipal SchoolsAbout Us:Millington Municipal Schools is a public school district located in Millington, Tennessee, United States. Our district was established in 2014 with a commitment to providing a quality education to all students in our community. We operate three schools:...

  • Special Education Teacher Assistant

    4 days ago

    Millington, United States Millington Municipal School District Full time

    Job DescriptionJob DescriptionClassroom Sped Teacher Assistant Millington Municipal SchoolsAbout Us:Millington Municipal Schools is a public school district located in Millington, Tennessee, United States. Our district was established in 2014 with a commitment to providing a quality education to all students in our community. We operate three schools:...

  • Child and Youth Program Assistant Multilevel

    Found in: beBee jobs US - 3 days ago

    Millington, Tennessee, United States Department Of The Navy Full time

    Summary CYP Assistants work directly with children and youth, keeping them actively engaged, well-cared for, and safe while participating in the CYP. The CYP Assistant's day includes helping children develop social skills such as making friends and conflict resolution; make healthy choices whether it be choosing nutritional snacks or appropriate...