Accounting Administrative Specialist

3 weeks ago

Kennesaw Georgia, United States Geosyntec Consultants, Inc. Full time
Overview:
Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for an Accounting Administrative Specialist to provide office and reception support in one of our South Region in GA, AL, FL, LA, NC, SC, TN, TX offices. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail.

 

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

 

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

 

To Learn More Visit: .

Essential Duties and Responsibilities:
Interface with the accounting staff and the Project Manager to ensure compliance with timesheets, expense reports, prebills, backup, direct bill, collections of invoices, and other accounting functions;

Use Excel tool and functions to clean and prepare data for analysis

Use SQL queries to retrieve data from our accounting system

Use logical and lookup functions to transform, link and categorize data

Preparation of paperwork such as project set up forms, MSA’s for clients as well as subcontractors and proposals are completed timely;

Set up and maintain branch contract and invoicing files. Upload to SharePoint, a copy of all fully executed contracts, addenda, and invoices;

Oversee vendor email addresses as needed;

Maintain files on standard company documents (standard consulting agreement, standard subcontractor agreement, statement of testing services, etc.);

Work with Project Administrators in Updating Project Maintenance information in BST including but not limited to Demographics and Rate Schedules;

Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approval requirements in accordance with Company policy; code and record expense reports of all projects owned by the respective branch; research and follow-up on any errors and omissions from expense reports;

Perform electronic timesheet administration procedures;

Perform data entry of unit pricing transactions to be added to client billings;

Generate prebilling reports for distribution to Project Managers for review;

Print and distribute accounts receivable aging reports, project effort reports, and revenue calculations with Project Managers;

Print any additional management reports requested by Project Managers;

Uploading supplier invoices to the Supplier Portal; and

Perform related work as required.

Skills, Experience and Qualifications:
High School diploma or General Education Degree (GED) and 1 year of experience. (required)

Accurate typing skills of a minimum of 40 to 50 wpm. (required)

Must be organized and able to multi-task. (required)

Availability to work overtime on short notice as required by project demands. (required)

Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

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