Disaster Coordination Unit Manager- Department of Building Inspection

Found in: Resume Library US A2 - 1 week ago


San Francisco California, United States City and County of San Francisco Full time
Job Description

POSITION DESCRIPTION

Under the direction of DBI’s Assistant Director, the Disaster Coordination Unit (DCU) Manager is responsible for the oversight and coordination of emergency preparedness, disaster response planning and employee disaster readiness projects throughout DBI.  The incumbent will plan, coordinate, develop policies and implement emergency preparedness and operations plans across all DBI divisions.  The incumbent will coordinate with executive staff, senior managers, designated disaster response teams and will represent DBI in citywide working groups and activities.

Develop emergency response and Continuity of Operations plans: The DCU manager develops, refines and coordinates the implementation of emergency and disaster plans, policies and procedures for the department.  The incumbent coordinates with team leaders and managers to ensure accountability and training across the department’s divisions; establishes goals and tracks and reports progress; continually engages with staff and managers to educate, inform and prepare staff; and prepares a quarterly report to keep the executive team and other stakeholders informed on the department’s disaster planning and readiness.

Maintain disaster response organizational chart and facilitate training: In coordination with the executive team, the DCU manager develops a disaster response organizational chart of departmental staff assigned to response roles and coordinates training, conducts training exercises and ensures readiness and accountability for all staff-assigned roles. He/she/they ensures that the department is following best practices in training and preparing staff for their roles in an emergency.

Track and maintain resources and supplies: The DCU manager procures, disseminates and tracks emergency response supplies and resources to staff and provides information and training on its use.  The incumbent maintains communications equipment and supplies, including handheld radios, mobile command vehicle, satellite phones and other disaster coordination supplies and equipment, and develops policies and conducts call-out drills to test equipment and ensure operability.  He/she/they leads budgeting and resource needs planning for the DCU.

Interagency coordination: The DCU manager represents the department in citywide disaster and emergency training, staffs the City’s Emergency Operations Center when necessary, participates actively in the city’s infrastructure branch planning and preparation, and represents the department in public meetings and citywide planning activities.

Expense tracking and accounting: In coordination with the department’s finance and accounting division and the Controller’s Office, the DCU manager manages and oversees expense tracking and reimbursement for the department’s emergency response expenses and maintains related records.

Forward-thinking and Outcome-Focused: The DCU manager serves as the department’s program lead for disaster response planning, disaster coordination and emergency preparedness. The incumbent maintains and manages associated records, seeks and implements process improvement and workflow efficiencies, and organizes and oversees training sessions to ensure consistency and compliance with department policies and procedures. He/she/they develops document templates and new processes and procedures for departmental staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

Develops and implements emergency program standards, plans and templates, including the Disaster Response Plan, Continuing Operations Plan and other critical disaster response preparedness plans; 

Coordinates with all city departments and private/public organizations that have operational roles in emergency situations affecting DBI; 

Coordinates emergency response program efforts within the department; 

Identifies critical emergency response issues, including advising appropriate staff and recommending solutions to resolve complex program problems; 

Oversees emergency support professional services contracts, supplies procurement and management and associated tasks; 

Participates in the preparation of training and exercises for DBI’s disaster response plan Continuity of Operations Plan (COP) and its supporting plans, appendices and annexes; 

Works with executive team to develop disaster response organizational chart and assigns and coordinates with each staff member on necessary training to complete for each position;

Coordinates Safety Assessment Program (SAP) training and maintains the list of available SAP-certified personnel, as well as coordinates with partner CCSF departments on maintaining an active list of SAP-certified personnel;

Develops, recommends and implements strategies to protect and promote cooperation and understanding the DBI emergency response program and its impact on each division; 

Ensures coordination of DBI emergency response efforts with external partner agencies; 

Works in conjunction with managers and emergency coordinators at various levels of government; 

Plans, directs and evaluates emergency preparedness educational and community outreach programs; 

Participates in the continuous evaluation of the adequacy of DBI operations and recovery plans to evaluate critical buildings and ensure building safety, including the Building Occupancy Resumption Program (BORP); 

Initiates changes in plans, priorities and strategies consistent with available resources for emergency response; 

Implements best practices and lessons learned from other relevant incidents to ensure DBI preparedness and resilience;

Performs related duties as assigned.


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