Emergency Planning Coordinator

Under direction, to assist in planning, organizing, coordinating, and maintaining emergency management operations and disaster preparedness for Santa Clara County.

COVID-19 Risk Level: Intermediate Risk

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.
Assists in coordinating programs to integrate various existing emergency preparedness and operation plans and procedures with other government agencies, community-based organizations, volunteers, public service agencies, and private and non-profit sector-resource agencies, and ensures that such plans are in compliance with government requirements;
Assists all levels of government, school districts, public utilities, community-based organizations, volunteers, public service agencies, and private and non-profit sector-resource agencies in disaster response administration; conducts operational drills designed to practice concepts;
Evaluates and assists in the development and maintenance of comprehensive emergency plans in accordance with Federal and State emergency management guidelines;
Researches and provides reference information related to technical studies in disaster planning;
Performs emergency management tasks requiring action from all levels of government, school districts, public utilities, community-based organizations, volunteers, public service agencies, and private and non-profit sector-resource agencies during major disasters and emergencies;
Administers, coordinates, and presents Disaster Service Worker (DSW) training for County employees and emergency preparedness training for Emergency Operations Center (EOC) staff and the community;
Leads or supports drills and exercises that validate the effectiveness and operational readiness of DSWs, EOC staff, and emergency support teams, such as Functional Access Support Teams (FAST);
Assists with preparing correspondence, procedures, transmittals, project applications, and program reports associated with emergency management;
Maintains administrative records, supplies, and inventory control, and tests disaster equipment;
Assists in the preparation and evaluation of emergency drills, functional tests, and scenario discussions and simulation exercises to test the effectiveness of emergency plans and communication systems;
Assists in determining whether proposed mitigation measures are consistent with Federal, State, and County disaster preparedness information requirements and may advise contract cities of local obligations or opportunities;
Assists in leading or supporting the development, administration, and coordination of programs that support the departments day-to-day operations and/or strengthen the Countys or residents ability to respond to emergencies;
Safeguards and ensures accurate administrative records and inventory control of disaster equipment, including, but not limited to, emergency communications equipment and emergency shelter supplies;
Prepares or assists in the preparation of internal memoranda and external agreements in support of emergency preparedness plans and operations;
Will be assigned to the Emergency Operations Center, when activated;
May be assigned as a Disaster Service Worker (DSW), as required*;
Performs other related duties, as required.
Sufficient education, training, and experience to demonstrate the ability to perform the above tasks, plus the possession and direct application of the following knowledge and abilities:
Training and Experience Note:

The required knowledge and abilities are attained through training and experience equivalent to 60 semester units (90 quarter units) of college, with at least 20 semester units (30 quarter units) of coursework in Emergency/Disaster Management, Political Science, Public Administration, Business Administration, Urban Planning, Environmental Sciences, or a related field.

Relevant analytical, administrative, lead, supervisory, or management experience that includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing can substitute for education on a year-for-year basis;
and
Two (2) years of full-time experience performing analytical or administrative duties in emergency management planning, training, and/or operating.
Federal or State sponsored coursework in Emergency Preparedness is desired.
Any of the following Professional International, Federal, or State certifications or credentials are desirable: International Association of Emergency Managers Certified Emergency Manager (CEM) or Associate in Emergency Management (AEM) designations; FEMA Professional Development Series Certificate, FEMA Advanced Professional Development Series Completion; Emergency Management Institute (EMI) National Emergency Management Academy (Basic, Advanced, or Executive); California Specialized Training Institute (CSTI) Emergency Management Specialist certificate; CSTI EOC Position Specific Credentials; CSTI Emergency Management Certification (Basic, Intermediate, or Advanced).
Special Requirements
Ability to travel to alternate locations in the course of work.

If driving, possession of a valid California Drivers License prior to appointment and the ability to qualify for and maintain a County driver authorization.
*As a condition of employment, pursuant to California Government Code Sections 3100-3109 and Local Ordinance, all County of Santa Clara employees are designated Disaster Service Workers (DSWs), including extra help.

A DSW is required to complete all assigned DSW-related training, and in the event of an emergency, return to work as ordered.
While on Duty Officer assignment, the Duty Officer must always respond to an emergency call within five (5) minutes and must be within sixty (60) minutes physical response time to the County Office of Emergency Management.
Be available to report for duty on a 24-hour-a-day basis when needed.
Knowledge of:
Principles of administrative management and governmental organization;
Community organizations and resources;
Principles of training and education;
Issues related to Emergency Preparedness for natural and human caused disasters, such as earthquakes, hazardous materials, civil defense, and floods;
Principles and techniques used in the development and utilization of the Incident Command System (ICS), State Emergency Management Systems (SEMS), and the National Incident Management System (NIMS);
Principles of effective written communication, including the preparation of clear and concise reports, documentation, and revisions to procedures and plans.
Ability to:
Promote and coordinate programs for emergency preparedness for the Santa Clara County Operational Area;
Work with and secure the cooperation of diverse groups, including volunteers;
Communicate effectively, both orally and in writing, with people of diverse backgrounds and cultures;
Maintain effective public relations with public safety organizations, city and county officials, and others;
Provide training on emergency preparedness and the Incident Command System;
Analyze administrative problems and conduct studies in disaster planning;
Maintain records and controls and prepare correspondence and reports.
Required to work nights, weekends, and holidays, when necessary, due to EOC activation and/or while fulfilling the role of Duty Officer.

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