Galleries Program Associate

2 weeks ago


San Francisco California, United States City and County of San Francisco Full time
Job Description

Under the direction of the Director of Galleries and Public Programs, the Galleries Program Associate is responsible for supporting the day-to-day operations of the San Francisco Arts Commission Galleries program. This is an administrative position that requires the management of financial processing, vendor relations, database and archive maintenance, visitor relations, data collection, and the internship program. A strong arts administrative and management background, ability to work autonomously while supervising others, and ability to interact professionally with the general public, artists, and colleagues is essential for this position.

Essential Responsibilities:

Financial

Works with SFAC accounting staff, City Controller’s Office and other City Departments to properly process purchase orders and payments to vendors, contractors, artists and interns

Provides regular financial reports to the Director of Galleries and Public Programs

Assists artists and contractors with the process of becoming compliant suppliers in the City’s financial system

Exhibitions

Works closely with the SFAC Lead Preparator to secure contract preparator labor, rental equipment, AV purchases, installation and facility supplies

Manages the documentation of the exhibitions and public programs

Orders catering and hospitality items for events

Creates/designs and ensures the production and installation of all didactic exhibition signage

Public Programs and Gallery Tours

Assists with event logistics including outreach; site/permit reservations; day-of event coordination with vendors, artists, and community partners

Coordinates outreach for public programs which includes follow up correspondence and metrics tracking

Manages and facilitates gallery tours

PR and Marketing

Participates in the agency-wide Communications Committee which sets goals and implements strategies to gain greater public exposure for the work of the SFAC

Executes web site updates and social media posts

Develop designs for gallery social media

Coordinates the printing and delivery of all promotional collateral

Manages and enters artist, vendors and partner information data into the SFAC Salesforce database and manages gallery archive

Intern Management

Build and maintain relationships with various regional academic institutions for intern recruitment

Manage relationship with City internship program, Opportunities for All

Manages the orientation, day to day work and schedule of the interns

General Responsibilities

Speaks about Galleries exhibitions to school classes and other groups who attend exhibitions as needed

Provides front desk visitor services at the Main Gallery

Orders all office, maintenance and installation supplies

Attends SFAC and Galleries staff meeting

Is a liaison to the community representing the Galleries and the City of San Francisco

Other duties as assigned

Work Hours: Full-Time Tuesday - Saturday 9-5:30, occasional evening work will be required. 



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