Accounts Payable coordinator
4 weeks ago
Responsibilities:
Process vendor invoices accurately and timely, ensuring proper coding, approval, and documentation according to company policies and procedures.
Review invoice details, such as quantities, prices, and terms, and reconcile any discrepancies with vendors or internal stakeholders.
Prepare and process payments to vendors using various methods, including checks, ACH, and wire transfers, while adhering to payment terms and schedules.
Maintain vendor accounts and records, including updating contact information, payment terms, and banking details.
Reconcile vendor statements and resolve any outstanding balances or discrepancies promptly and professionally.
Assist with month-end closing activities, including accruals, reconciliations, and reporting as needed.
Respond to vendor inquiries and address any issues or disputes in a timely and courteous manner.
Collaborate with internal departments, including purchasing and receiving, to ensure accurate and timely processing of invoices and payments.
Monitor accounts payable aging reports to identify overdue invoices and follow up with vendors to facilitate timely payments.
Stay updated on industry trends and best practices in accounts payable processes, and contribute to process improvements and efficiencies.
Qualifications:
High school diploma or equivalent; Associate's or Bachelor's degree in Accounting or related field preferred.
2+ years of experience in accounts payable or related accounting role.
Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite.
Strong understanding of accounting principles and practices, including GAAP.
Excellent attention to detail and accuracy in data entry and reconciliation.
Ability to prioritize tasks and manage multiple deadlines effectively in a fast-paced environment.
Exceptional communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.
Strong organizational and time management skills, with a focus on efficiency and productivity.
Ability to work independently as well as collaboratively within a team environment.
Experience with electronic payment processing systems and familiarity with ERP systems is a plus.
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