Documentation Coordinator

Found in: Resume Library US A2 - 1 week ago


Aurora Ohio, United States Pyrotek Full time
Job Description

The Documentation Coordinator, under general supervision, reproduces engineering drawings, maintains files of original drawings, compiles, and edits manuals, customizes packages of drawings and related information for customers, vendors, or other clients as directed.  

This position is open in either our Aurora, OH or Cortland, NY facility reporting to our SNIF division.  

Essential Functions/Responsibilities

Utilize internal database(s) or reference external sources daily to reproduce engineering documents and records to provide timely turnaround and release to vendors.

Accurately set up, maintain, and control files, including those on the server and paper copies, for all original engineering drawings and related technical sales and engineering information.

Maintain up-to-date computer records of drawings and Bills of Materials with latest revision indicated.  Make and distribute copies on request.

Coordinate effectively with the various department and teams, as required, to assemble and bind Operating and Maintenance manuals, technical instructions, sales brochures, proposals, vendor lists, and other such documents as may be required as directed by the Manager of Engineering & Manufacturing.

Expediently arrange shipment of documents and duplicated materials in accordance with instructions on engineering document release forms.  Document the shipment and manual approvals, as required.

Edit drawings, diagrams and technical materials, and proof-read for completeness and absence of obvious typographical errors, bringing matters requiring correction to the attention of the issuing engineer or the Manager of Engineering & Manufacturing, prior to updating manuals or sending to customers.

Regularly monitor equipment inventory levels, order supplies and parts, and schedule routine maintenance services to maintain reproduction equipment uptime and availability.

Support the quality system by maintaining an active working knowledge of the program and applicable procedures, setting an example by adherence to requirements, participation in continuous improvement to processes and procedures, and participating in internal audits.

Support SNIF Customer Service by monitoring inventory levels of international SNIF® warehouses and coordinate with Customer Service and Warehousing to arrange interbranch shipments of spare parts to ensure proper inventory levels, including but not limited to, creating pack-lists, defining quantities, and preparing Customs and shipping documents.

As requested, provide back-up support to SNIF Customer Service by accurately entering customer spare part orders into the Visual ERP system.

 



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