Travel & Entertainment Expense Coordinator

3 weeks ago


New York County New York, United States Simpson Thacher & Bartlett LLP Full time
Description/Job Summary

The Travel & Entertainment Expense Coordinator is responsible for processing, processing, verification and reimbursement of Travel & Entertainment (T&E) expenses. This role assists the Manager-A/P with supervision and training of T&E Coordinators.Responsibilities/Duties

Review T&E expenses for appropriate supporting documentation and reporting

Verify and/or adjust coding of billable and non-billable expenses

Review all transactions to ensure proper approval as outlined in the Firm's Grants of Authorities

Provide final approval of Chrome River expenses reports assigned for export; process Chrome River export files, making corrections as necessary

Assist American Express cardholders (disputes/issues)

Monitor American Express accounts and follow up with cardholders with outstanding charges

Monthly Data Reimbursement plan , review and prepare file for payroll

Provide user support for Chrome River application

Assist management with supervising and training T&E staff

Perform other duties as assigned

Required Skills

Ability to effectively present information verbally and in writing

Basic math skills: addition, subtraction, multiplication, division

Proficiency in MS Excel and Word

Strong attention to detail

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Ability to demonstrate leadership/management skills

Preferred Skills

A/P and/or T&E experience in a law firm preferred

Knowledge of electronic expense reporting system and 3E financial system preferred

Required Experience

2 to 4 years of T&E experience required

Required Education

High School diploma or GED equivalent required

Preferred Education

Associate's degree or 2 years college courses preferred

Details

Salary Information

NY only: The estimated base salary range for this position is $65k to $75k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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