Executive Assistant

4 weeks ago


West Palm Beach Florida, United States United Franchise Group Full time
Job Description

As an Executive Assistant to the General Counsel, you will provide legal administrative support to our General Counsel and other members of the Legal Department with the day-to-day operations of the legal needs for all of the UFG affiliated entities, including the preparations of documents necessary to comply with federal, state, and local regulations in the conduct of business activities.

Specific duties for this administrative support role include:

Schedule meetings, agendas, and conference calls

Manage and coordinate calendars in Outlook on a daily basis

Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally

Expense report filing, tracking, and invoice paying

Organize and sustain the filing system, filing correspondence, and other records

Manage time effectively to meet and exceed deadlines to ensure availability for additional projects

Demonstrate an ability to understand and explain franchise transactions and a franchise business model

Assist with the management and administration of a portfolio of trademarks and other intellectual property

Organize and maintain Legal Department files

Assist with ideas for streamlining and improving efficiency of Legal Department work product

Utilize strong organization skills and keen attention to detail to manage multiple, concurrent transactions in a fast-paced environment

Assist with annual updates and preparation of ancillary documents for Franchise Disclosure Documents, and filing annual reports and renewals for all affiliated business entities


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