HVAC Office Manager

3 weeks ago

Hartland Wisconsin, United States Dave Droegkamp Full time
Job Description

We are a local family-owned HVAC company seeking a dedicated and organized Office Manager to join our team. The Office Manager will play a crucial role in ensuring smooth operations by managing scheduling for staff, service, and installation appointments, and providing support/backup to the management teams, CSR reps, and Service Techs. The Office Manager runs operations for accounting/billing, HR Functions, and offers administrative assistance across various other operational activities. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.

Office Manager Job Responsibilities:

Supports company operations by maintaining office systems and supervising staff.

Responsible for all transactional activity in AR/AP, month-end closing processes in QuickBooks, weekly Check runs, monthly bank reconciliations, and sending reports to the Director of Finance

Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

Maintains office staff by recruiting, selecting, orienting, and training employees.

Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.

Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

This position offers a typical 8 to 5 pm work schedule (with some flexibility in hours) and a full benefits packet.

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