HR Operations Analyst
3 weeks ago
IDEMIA is the global leader in identity and security. Our mission is to create a safe and simple future where identity verification is indisputable, and only you can assert your identity. We are a distributed company leveraging the latest technologies to deliver world-class products in the private and public sectors of finance, telecom, identity, security, retail, sports entertainment, commercial, government, and IoT. We use a variety of technologies and approaches to deliver quality product and services to government agencies and technology companies. IDEMIA is a made up of a group of 14,000 diverse people from different nationalities, speaking over 20 different languages. Together, our solutions impact the everyday lives of citizens and nations. In this ever-changing world, protecting your identity is paramount. Join the team that is ensuring one person - one identity.
Responsibilities:
Overview: The HR Operations Analyst ensures on-time, accurate and compliant employee, HR, and Payroll related data and efficiently addresses requests from internal and external stakeholders using this data.
This position is hybrid, based in our Exton, Pennsylvania facility, targeting 2-3 days a week on-site.
Roles and Responsibilities
Assist Director and Manager in HR Operations with all processes of the department, including systems-support
Document HRM system setups and processes for knowledge and understanding by all HR Operations staff
Maintain employment records (statutory, employee personal and job history, performance, compensation, skills, retirement, and insurance documentation, leave accrual records and details of illness, absences, transfers, and salary progression, etc.) and ensure data accuracy of all data in core HR System
Provide support services to HR teams including contract completion, new hire onboarding activities and off boarding procedures
Ensure records and processes comply with company and country legal regulations
Address payroll and employment-related issues (hiring and termination processes and labor law issues, contract renewals and dismissals, trainee programs, expatriates, control/process of retirement, etc.)
Identifiy opportunities to drive continuous improvement in processes and procedures
Work closely with benefits providers/vendors, Insurance companies, and TPA (Third party Administrator) for smooth settlement of insurance claims (term/medical)
Provide reporting required by external agencies (e.g., government agencies, insurance companies, unions, etc.), Compensation & Rewards program administration (e.g., compensation administration, employee benefits administration, etc.)
Identify and manage HR vendors aligned to the applicable procurement policy requirements
Participate in internal/external HR and Payroll audits
Provide on-time inputs to the finance team and vendors for various payouts
Collaborate with the Compensation & Benefits, HRBPs, and Finance
Provide routine and ad hoc report requests (headcount/termination reports, new hire notifications, Service Awards, etc.) to other departments within the organization
Create and run reports to accurately provide requested data to the organization
Assist with Compliance Reporting (AAP, EEO-1, CA EEO-1, VETS-4212)
Maintain the HR forms library to ensure all information is updated
Conduct routine and ad hoc audits to ensure HRIS Data (People Hub, ADP, E-Time) is accurate
Manage the Time and Attendance Platform (e-Time) by troubleshooting issues escalated by managers/employees/HR Business Partners
Ensure that all department changes are captured and reflected in the Time and Attendance Platform as needed
Consistently review the e-time error report to ensure that all issues are addressed and resolved timely
Support learning and development administration activities
Work on ad-hoc assignments as needed
Qualifications:
Bachelor's degree level or equivalent demonstrable professional experience in HR
Proven experience in HR operations
Strong knowledge implementation of ADP system changes and updates
Excellent verbal and written communication skills
Results-oriented with effective priority management
Good understanding of HR systems and processes
Proficient in English
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