Project Administrator
4 weeks ago
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for a Project Administrator in our Long Beach, Arcadia, or Los Angeles, California offices, or the opportunity to work remotely. This position provides administrative and accounting support to our growing site investigation and remediation and environmental management practice areas, and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
To Learn More Visit: .
Essential Duties and Responsibilities:
Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
Verify and/or edit project rate schedules and demographic data provided by Project Managers.
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections;
Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing;
Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager;
Track accounts receivable and accounts payable as needed for project processing;
Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule;
Generate established systems reports, as required; and
Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups.
Skills, Experience and Qualifications:
High School diploma with and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)
Knowledge of job costing, contract file administration and comprehension of project revenue. (required)
Working knowledge of Microsoft Office and proficiency in Excel. (required)
Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
Accurate data entry, writing and editing skills. (required)
Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
Ability to effectively present information to Project Managers, and other internal clients. (required)
Below is the potential compensation range that we in good faith believe is applicable for this role at the time of this posting and is only applicable for jobs to be performed in the specified California locations below. The typical base salary range for this position is just one component of Geosyntec’s total compensation package for employees. Based on state and federal requirements, this position may be hourly and overtime-eligible or salaried eligible for straight-time overtime. Actual compensation will be determined based on education, experience, skill set and location.
Minimum: $28.00 /hourly / Maximum: $39.22 /hourly (Long Beach / Arcadia / Los Angeles)
We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.
-
Project Administrator
4 weeks ago
Los Gatos, California, United States Essel Full timeJob Summary: We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively. Duties: -...
-
Sr. Project Eningeer
7 days ago
Long Beach, United States PEAK Technical Staffing USA Full timeSenior Project Engineer - Higher Education Construction Management - CM Long Beach, California Senior Project Engineer with 8-10 years of experience Duties of the Project Engineer: The primary role will be to document control and assist Senior Construction Managers as needed. Provide on-site technical administrative support for construction administration...
-
Project Administrative Support
2 weeks ago
Merced, California, United States Global Channel Management, Inc Full timeProject Administrative Support needs 3 years related experience or equivalent combination of education and experience. Project Administrative Support requires: Associates Degree / High school diploma or equivalent education Three years related experience or equivalent combination of education and experience. Proficiency in Microsoft Word, spreadsheets...
-
Field Administrative Coordinator
2 weeks ago
Long Beach, United States McDonald's Corporation Full timeMcDonalds USA is looking for an Administrative Coordinator to support our Long Beach Field Office. This is an excellent opportunity to build upon your professional experience in a fast-paced and team-oriented environment. You will be a critical team Administrative, Coordinator, Field, Project Management, Restaurant, Business Services, Business
-
Information Technology Project Coordinator
1 month ago
Long Beach, United States Long Beach Unified School District Full time**JOB SUMMARY** Under general supervision, plan, coordinate and oversee information systems technology projects District-wide; develop project budgets; monitor and evaluate the progress of projects; collect data, conduct studies and prepare reports; perform related duties as assigned. **EXAMPLES OF DUTIES** - The classification specification does not...
-
Construction Project Administrator
4 weeks ago
Anaheim, California, United States Essel Full timeWe have an exiting administrative opportunity for a Construction Project Administrator in Anaheim, CA! This role is onsite at the project location and is anticipated to last 12 months. Hours are Monday-Friday, 40 hours per week. This role requires great attention to detail, technological proficiency and excellent communication skills. Primary...
-
Administrative Assistant
1 week ago
West Palm Beach, United States Project Brilliance Full timeJob DescriptionJob DescriptionJob descriptionWe are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable...
-
Government Administration Manager
6 days ago
Long Beach, United States Advanced Medical Management, Inc. Full time**TITLE** GOVERNMENT ADMINISTRATION MANAGER *** Reports to AMM Director of Administration. Individual is responsible for overseeing all aspects of AMM operations utilized to provide Fiscal Intermediary services to assigned Government contracts, Fiscal Intermediary clients, including maintaining communication with client leadership, resolving problems, and...
-
Assistant Project Manager
6 days ago
Long Beach, United States Schuff International Full timeAs the Assistant Project Manager at Schuff Steel, you are responsible for all activities associated with an assigned project under direct supervision of a Project Manager. This may include managing or coordination with a team of Project Coordinators, Project Administrators, and other Project Managers. The Schuff Project Management Teams have managed some of...
-
Expansion Project Administrator
2 weeks ago
Pompano Beach, United States County of Broward Florida Full timeThe Broward County Board of County Commissioners is seeking qualified candidates for Expansion Project Administrator (Highway and Bridge Maintenance Division). - - Broward County is not accepting attachments for this recruitment, including resumes or Administrator, Project, Project Management, Contracts, Contractor, Transportation, Business Services
-
Junior Project Manager
1 month ago
Long Beach, United States Curtin Maritime Full time**Position**:Jr. Project Manager **Location**:Long Beach, CA **Department**:Marine Construction **Reports to**:Project Manager - Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet....
-
Administrative Assistant/Receptionist
6 days ago
Long Beach, United States Impact Fire Services Full timeAcademy Fire Life Safety offers national one-stop fire and life safety services through our network of self-perform districts and trusted vendor partners. Our experienced account managers ensure clients across the country receive the same quality service for fire safety systems. We combine unmatched industry knowledge and scale with personal service and...
-
Administrative Assistant/Receptionist
1 day ago
Long Beach, United States AI Fire Full timeAcademy Fire Life Safety offers national one-stop fire and life safety services through our network of self-perform districts and trusted vendor partners. Our experienced account managers ensure clients across the country receive the same quality service for fire safety systems. We combine unmatched industry knowledge and scale with personal service and...
-
Payroll Administrator
1 month ago
Long Beach, United States SCAN Health Plan Full time**Mostly Onsite (2-3 days a week) in Long Beach, CA** **About SCAN** **The Job** The Payroll Administrator is responsible for processing payroll in a multi-state and multi-company environment, performing audits on time keeping records and other payroll data, providing backup support on garnishments and levies, managing paid time off accruals and...
-
Sr. Project Manager Port of Long Beach
3 weeks ago
Long Beach, United States ShiftCode Analytics Full timeWe need a Sr. Technical Project Manager - Microsoft 365 Cross-Cloud Tenant to Tenant Migration for a 6+ month contract for a public sector client in Long Beach, CA. We would prefer candidates Local to the Long Beach, CA area, or at least someone who can be onsite in Long Beach multiple days per week, ie. Partially onsite, partially remote . Position...
-
Huntington Beach, United States KTE Full timeReceptionist / Administrative Assistant / Projects Administrator needed for small business located in Huntington Beach, CA. MUST HAVE at least 2+ years’ experience in administrative duties, we WILL STILL TRAIN on all tasks in order to meet the standards and expectations of the company. Office Hours are 8:00 am-5:00 pm, Monday-Friday. **Tasks include, but...
-
Long Beach, United States Goodwill Southern Los Angeles County Full timeJob DescriptionJob DescriptionDirector of Special Projects and Community Engagement About Goodwill SOLAC:Goodwill, Southern Los Angeles County (SOLAC) is a 501(c)(3) nonprofit organization that transforms donated goods into job training, education, and placement services for individuals with barriers to employment. Goodwill SOLAC serves 22 cities and...
-
Systems Administrator I
4 weeks ago
Long Beach, United States VectorUSA Full timeOverview Are you passionate about technology and looking to take the next step in your career? If so, we want you! Come join VectorUSA’s growing technical team as a Systems Administrator (Systems Administrator I). You will be provided the opportunity to expand your knowledge outside of our current area of expertise, to provide support for the entire...
-
Assistant Project Manager
18 hours ago
Long Beach, United States Retirement Housing Foundation Full timeAcquisitionWorking closely with others, the APM assists in the underwriting and acquisition of development and acquisition opportunities Assists with gathering info, using various methods of data including COSTAR Participates in the modeling (pro forma) of new deals Participates in strategy sessions regarding "go" and "no-go" decisions Assists in managing...
-
Human Resources Administrator
9 hours ago
California, United States ICW Group Full timeThe purpose of this temporary job is to support the human resources department with complex administrative functions and programs. WHAT YOU WILL DO Administers HR programs as assigned.Plans and executes on tasks associated with on-going HR programs in the Compensation, Benefits, Employee Relations, Talent Development, HRIS or other HR functional areas in...