Executive Assistant
3 weeks ago
This is a remote role that may only be hired in the following location(s): Texas.
As an Executive Assistant you will perform critical administrative duties at an advanced level of complexity for multiple executives and their corresponding department. This role represents the executives and serves as the main point of contact, interfacing with stakeholders, associates, and third parties. Additionally, the assistant coordinates scheduling and resolves issues to maximize leadership time and efforts. Lastly, this role is responsible for reporting, file maintenance, logistics, and administrative duties that serve the effectiveness of the executive leadership team.
Responsibilities:
Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance. Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate. Manages highly confidential and critical projects to allow executive focus on high-priority items.
Documentation - Prepares and maintains a variety of records, performs activities including faxing, copying, and filing. Provides financial and business data management. Compiles information and utilizes reports to bring key factors to executive attention.
Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas. Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials.
Communication - Manages incoming and outgoing communications. Collaborates successfully with management and associates in completion of daily administration duties. Acts as a liaison to stakeholders, associates, and third parties on the executive's behalf.
Qualifications:
Bachelor's Degree and 1 year of advanced administrative support experience.
OR
High School Diploma or GED and 5 years of advanced administrative support experience.
Additional Requirements:
Experience supporting multiple executives.
Financial Services industry experience.
Minimum of 10 years of administrative experience.
Administrative skills.
Communication skills – interpersonal.
Prioritization skills.
Organization skills.
Detail oriented.
Preferred Qualifications:
Relevant Administrative Assistant Certification. Ex: Certified Administrative Assistant (CAA), Certified Administrative Professional (CAP).
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