Executive Admin Assistant I

1 month ago


Bloomington Illinois, United States State Farm Full time
Overview:
We are not just offering a job but a meaningful career Come join our passionate team

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents of all associates, and creates a Good Neighbor culture.

We offer competitive benefits and pay with the potential for an annual financial award based on both individual and enterprise performance. Our employees have an opportunity to participate in volunteer events within the community and engage in a learning culture. We offer programs to assist with tuition reimbursement, professional designations, employee development, wellness initiatives, and more

Visit our Careers page for more information on our , and of joining the State Farm team

Responsibilities:
Experience in a support role working with multiple Executives is preferred. This role requires exceptional relationship building, organizational skills, attention to detail, and the ability to handle sensitive and confidential information with utmost discretion. The ability to use resources, manage conflicting priorities, meet deadlines, work independently with minimal supervision, and communicate in both written and verbal formats is also crucial for success in this role.

Responds to visitor or caller inquiries and requests and/or refers them to the appropriate staff member

Schedules appointments and maintains Leaders calendar

Organizes and maintains records, files, procedural manuals, reference materials, data, and miscellaneous information

Prepares correspondence, reports, and/or materials for appointments, meetings, etc

Receives, opens, and/or distributes mail, printed materials, supplies, etc

Requisitions supplies, equipment, printing, maintenance, and other services

Arranges meeting facility, seating, refreshments, equipment, and other services, as requested

Coordination and planning of large events

Gather and analyze Claim Litigation Counsel (CLC) metric data

Maintain CLC policies and procedures

Create, distribute and track annual claims survey results

Create job ads and scheduling interviews

Assist with annual audit requests

Assist with Business Continuity Plan processes

Mentors and trains others, as needed

May participate in the annual furniture and equipment inventory process

May arrange travel and lodging reservations

May work with external business partners and vendors

The selected individual will be considered a hybrid employee, spending required time in the office with some optional opportunities to work in a virtual environment at times. Work arrangements are subject to change over time based on business needs.

Qualifications:
Proficiency in all Microsoft Office applications, especially Outlook

High learning agility, specifically with technology

Demonstrated initiative in thinking/acting ahead of the leader; anticipating and fulfilling needs of the leader without direction

The ability to work across the enterprise with multiple business areas and with multiple layers of leadership

Excellent communication skills, both written and verbal

Ability to work individually and with collaborative, team-oriented skills and mindset

Positive, inclusive, and professional attitude

Leadership skills among peers with the ability to lead up and influence others

Building and maintaining relationships and resources throughout the Enterprise at all levels

Assist with department and leadership meetings including scheduling, creating agendas, generating reports and other coordination as needed

Position may require supporting more than one leader or a large department

Competitive Benefits Including:

401k Plan

Health Insurance

Dental/Vision plans

Life Insurance

Paid Time Off

Annual Merit Increases

Tuition Reimbursement

Health Initiatives

For more details visit our page

Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work opportunity



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