Vendor Management Intern

2 weeks ago

Rutland Vermont, United States Casella Waste Systems, Inc. Full time
Position Summary:

The Vendor Management Intern will be responsible for entering and maintaining data and records pertaining to vendor management and ensuring vendor guidelines are followed. The incumbent will gain an overall understanding of the operations within the Casella Procurement team and how vendor management is incorporated within various business units.

Key Responsibilities:
Gains a thorough understanding of the vendor management workflow process from on boarding to payment to ensure all procedures are followed and processes are completed timely, efficiently, and effectively.

Provides assistance to procurement team members with vendor management processing to ensure all documentation is received, electronically stored, catalogued, updated, and payments are made in a timely matter.

Develops, and maintains, a thorough understanding of company-specific software systems as they relate to vendor management including but limited to Coupa, NetSuite, Transman and M5.

Communicates with vendors, internally with the accounting team, and across other departments to ensure client and company needs are met.

Employs a keen attention to detail and accuracy in processing data entries and providing accurately detailed records to assist in auditing compliance records and verifying compliance requirements are met.

Reviews information systems data to ensure all electronic documentation (COI, COD, vendor agreements and renewals), department database, and company share drives are updated to support all compliance requirements.

Creates project schedules and incorporates shared dependencies and deliverables with interdepartmental cross functional team members to ensure priorities are addressed and all vendor management requirements are met.

Participates in training and other learning opportunities to expand knowledge of the company, products, sales, and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Education, Experience & Qualifications:
The successful candidate will have a high school diploma or GED along with 2-4 years of business systems experience (e.g. Excel, Coupa, NetSuite, SharePoint, CRM). The incumbent must have a demonstrated ability to work as part of a team in a collaborative environment. Although not required, an Associate’s Degree in business, finance, accounting, IT, or other related field is preferred.

Excellent listening, communication, prioritization, time management and problem-solving skills are required. Developed relationship management skills, an ability to identify and develop new solutions and demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) are expected.

Attributes:
Intuitive individual who is a self-starter, with a developed attention to detail and an ability to multitask while maintaining a high level of productivity at all times. Results oriented, the incumbent remains focused on the larger picture while being able to zoom in and out on detailed information.

Benefits:
Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.

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