Administrative assistant Commercial Operations Department

3 weeks ago


Glassboro New Jersey, United States Vetpharma Full time
Overview:
Administrative Assistant position for the Commercial Operations Department of Vetpharma (Customer Service, Finished product purchases, raw materials purchases, billing and logistics, planning)

Responsibilities:
Bill and Manage Purchase Orders: National, European Union, Import and Triangulars Operations

Monitoring all purchase orders with suppliers

Respond customers queries about lead times and availability

Control, review and send documentation for Customs

Monitor arrival lists of raw material imports

Solve logistics incidents

Register new suppliers into the system

Stock regularization

Process troubleshooting

Register new supplier registrations into the system and manage supplier returns

Request supplier expenses

Manage supplier payment claims and invoice incidents

Prepare quarantine letters

Make purchases reports

Manage acceptance of new service providers

Issue triangular operations insurance

Collaborate closely with the Planning, CS and Billing Departments

Qualifications:
Previous experience in Purchasing/Billing CS departments

 

Medium/High level of English

 

Knowledge of SAP is mandatory

 

High level of Excel, dynamic tables

 

Positive attitude, willingness to learn, capacity to multitask and good performance under pressure

 

Good interpersonal skills and teamwork

 

Availability: Immediate incorporation



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