Executive Assistant
1 month ago
Vous interviendrez sur les missions suivantes:
Soutien administratif et opérationnel d’une équipe de 12 avocats
Ouverture des dossiers clients, gestion et suivi administratif
Préparation et suivi de la facturation (Aderant)
Gestion des appels téléphoniques
Gestion d’agenda, organisation de réunions et déplacements (voyage, visa, hébergement…)
Rédaction de courriers
Frappe, modifications et mise en page de documents juridiques (actes, conclusions, contrats…)
Préparation et revue de présentations
Préparation de bibles électroniques et papiers
Préparation de Closings et Post-Closings
Gestion des notes de frais
Mise à jour des contacts clients dans la base de données
Autres tâches administratives : demande SRA, suivi administratif des candidatures, inscription à des formations/conférences, archivage, classement…
Cette liste est non exhaustive, elle est amenée à évoluer en fonction des besoins, de l'évolution du cabinet.
Attributes/Skills Required:
De formation Bac + 2 minimum, 3/4 ans d'expérience.
Langues : Anglais confirmé. La dimension internationale de l’équipe nécessite d’avoir un excellent niveau en anglais ; échanges réguliers à l’écrit comme à l’oral. Tous nos outils informatiques et bases de données sont en anglais.
Logiciels : Très bonne maîtrise du pack office et fonctions avancées de Word (marques de révision, comparaison de document, mise en page…), Excel, Power Point, Acrobat. Connaissance d’un logiciel/ERP facturation et DocuSign appréciée.
Qualités/compétences requises
Bonnes capacités rédactionnelles en français et en anglais
Très bonne orthographe et maîtrise de la grammaire française
Grande rigueur et implication dans l’exercice des missions confiées
Aptitudes au travail en équipe
Réactivité et anticipation
Capacités relationnelles
Sens de l’organisation et gestion des priorités
Bonne gestion du stress et des urgences
Compétences dans le secrétariat juridique est un plus
About the Firm:
Stephenson Harwood est un cabinet d'avocats international, ambitieux et en croissance. Le cabinet rassemble près de 700 avocats d'affaires en Europe, en Asie et au Moyen-Orient à travers 8 bureaux : Dubaï, Hong Kong, Londres, Paris, le Pirée, Séoul, Shanghai et Singapour. Notre bureau parisien est composé d'une trentaine d’avocats dont 15 associés, et accompagne ses clients français et internationaux dans leurs opérations stratégiques.
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