Project Administrative Assistant
2 weeks ago
The Project Assistant is primarily responsible for providing administrative support to the project team(s).
Responsibilities and Essential Duties include the following (other duties may be assigned):
Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
Prepare expense reports and book travel using Concur Travel and Expense for project team(s).
Assist PM with creating project in Project Data Management (PDM) software.
Assist with electronic job start up in project management systems.
Assist with obtaining insurance, permits, licenses and jobsite mobilization.
Act as the lead in ensuring a Notice of Commencement has been filed.
Create and maintain all electronic project files.
Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
Assist project management team with change order management process.
Assist team with material status tracking on subcontracts and purchase orders – create logs, coordinate delivery dates, etc.
Act as a liaison between other departments and the project team to fulfill project needs.
Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
Assist in preparing and distributing owner billing.
Prepare, distribute, and manage closeout documentation required by contract.
Verify all electronic project files are complete and ready to store in the “Closed” folder.
Enter employee time in JD Edwards system.
Education - Skills - Knowledge - Qualifications & Experience:
Bachelor’s degree preferred
Minimum of one year of work experience in an office environment
Strong verbal and written communication skills
Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
Working proficiency in Bluebeam strongly preferred
Aptitude to learn new computer applications and software
Excellent customer service skills
Positive attitude
Proven self-starter
Detailed oriented with the ability to recognize discrepancies
Ability to work in a team environment as well as independently
Must thrive in a fast-paced work environment
Ability to successfully prioritize multiple tasks with competing deadlines
Ability to maintain a high level of confidentiality
Obtain notary certification in applicable county
-
Assistant Project Manager
2 weeks ago
Orlando, Florida, United States Project Management Advisors Full timeProject Management Advisors, Inc. (PMA) is a national real estate advisory firm providing consulting services as the owner's representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry's top professional services firms, including being named to...
-
Administrative Assistant
6 days ago
Orlando, Florida, United States SIXT USA Full timeJob Description The MCO Airport team is looking for an Administrative Assistant to provide them with administrative and organizational support. The ideal candidate possesses the following attributes: Superior organizational skills Ability to multi-task and prioritize Ability to adapt quickly in a fast-paced environment Strong attention to...
-
Administrative Assistant
6 days ago
Orlando, United States AppleOne Full timePay InformationBase Pay: 240 - 288 USD paid monthly. We are looking for an Administrative Coordinator for an construction company in Downtown Orlando, FL! $20-$24 Temp to perm Provides administrative support for department personnel as delegated by the Office Manager and firm management. RESPONSIBILITIES: General Duties: • Provides support to...
-
Administrative Assistant
2 weeks ago
Orlando, Florida, United States KEITH Full timeAdministrative AssistantKEITH is looking for a Administrative Assistant to join our team in Orlando, FL. We are looking for positive individuals to fit our energetic culture.What you'll do:Perform a wide variety of clerical and administrative duties including creating and addressing correspondence to include email, memos, letters, notifications, reports,...
-
Administrative Assistant
2 weeks ago
Orlando, United States KEITH Full timeJob DescriptionJob DescriptionAdministrative AssistantKEITH is looking for a Administrative Assistant to join our team in Orlando, FL. We are looking for positive individuals to fit our energetic culture.What you'll do:Perform a wide variety of clerical and administrative duties including creating and addressing correspondence to include email,...
-
CEI Project Administrator
2 weeks ago
Tampa, Florida, United States AECOM Full timeJob Description AECOM is currently seeking a well experienced CEI PROJECT ADMINISTRATOR to support our projects located in the Tampa, FL region. Responsibilities include but are not limited to: Ability to: Communicate effectively in English (verbally and in writing) Responsible for: Receiving general instructions regarding assignments and exercising...
-
CEI Project Administrator
1 week ago
Orlando, United States Mehta Engineering, Inc. Full timeWhy MEHTA: Mehta and Associates, Inc. (also known as MEHTA Engineering) was established in 1977 and has since been specializing in Construction Engineering Inspection (CEI), Construction Management, and Civil Engineering services. Over the last four decades, MEHTA has successfully completed numerous large and complex transportation projects across Florida....
-
CEI Project Administrator
2 weeks ago
Orlando, United States MEHTA Engineering Full timeWhy MEHTA: Mehta and Associates, Inc. (also known as MEHTA Engineering) was established in 1977 and has since been specializing in Construction Engineering Inspection (CEI), Construction Management, and Civil Engineering services. Over the last four decades, MEHTA has successfully completed numerous large and complex transportation projects across Florida....
-
CEI Project Administrator
3 weeks ago
Orlando, United States MEHTA Engineering Full timeWhy MEHTA: Mehta and Associates, Inc. (also known as MEHTA Engineering) was established in 1977 and has since been specializing in Construction Engineering Inspection (CEI), Construction Management, and Civil Engineering services. Over the last four decades, MEHTA has successfully completed numerous large and complex transportation projects across Florida....
-
Project Administrator
6 days ago
Riverview, Florida, United States Keller North America, Inc. Full timeCompany Logo: Overview: As a leader in civil & underground utilities construction for Industrial clients in central Florida, Moretrench Industrial is at the forefront in expertise, quality, safety, product range, and customer service. Our employees are key to our success. We give our employees the tools they need to be successful in their careers. As a...
-
Administrative Assistant
3 weeks ago
Orlando, Florida, United States CASE Construction Equipment Full timeAdministrative AssistantWe are seeking Administrative Assistant who is passionate about being part of an amazing admin team. We are seeking a highly organized, detail oriented Administrative Assistant with solid general office skills, who is willing to be responsible for a broad range of duties; from formatting and production of technical reports & proposals...
-
Administrative Assistant
2 weeks ago
Tampa, Florida, United States Bohler Full timeOverview: At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience. Our Tampa office is looking for an Administrative Assistant who embodies this...
-
Assistant Dean of Administration
2 weeks ago
Orlando, Florida, United States Barry University Full timeAssistant Dean of Administration & Faculty DevelopmentlocationsOrlando- Law Campustime typeFull timejob requisition idR0006229SummaryThe Assistant Dean of Administration & Faculty Development is a key strategic position within the Dean's Office, reporting directly to the Dean. Working collaboratively with senior management and faculty, the Assistant Dean...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Bohler Full timeOverview: At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience. Our Miami, FL office is looking for an Administrative Assistant who embodies...
-
Orlando, Florida, United States Aspire Legal Solutions Full timeAbout Us: At Aspire Legal Solutions PL / My Land Trustee, we are a dynamic and rapidly growing law firm and land trust company based in Orlando, Florida, that provides comprehensive legal, land trust, and real estate transaction services to our valued clients. Our commitment to excellence, collaboration, creativity, accuracy, honesty, and humility drives...
-
Administrative Assistant
3 weeks ago
Orlando, Florida, United States The GEO Group Full timeBenefits Information: Benefits As an Administrative Assistant, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Since we do prefer to promote from within, you will have opportunities to move to other facilities as well as to...
-
Administrative Assistant
1 week ago
Pensacola, Florida, United States Geosyntec Consultants, Inc. Full timeOverview: Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an Administrative Assistant to provide office and reception support in our Pensacola, FL office. The position requires the exercise of considerable initiative, independent judgment, and discretion in planning, prioritizing and...
-
Executive Administrative Assistant
4 days ago
Orlando, United States Marco's Pizza Full timeMarco's Franchising is seeking an Administrative Assistant who would be responsible for high-level administrative support to executive members, reporting directly to the Administration Manager. They are reliable and a hard-working individual who always perseveres to achieve the best results and has demonstrated both strong leadership skills and a proactive,...
-
Sharepoint Administrator
2 weeks ago
Orlando, Florida, United States Two95 International Inc. Full timeJob Title: SharePoint Administrator Type : 6+Months Contract Location : Orlando, FL Rate: $Open / Market Requirements Responsibilities: Design, create, and organize site collections that support efficient business process workflows. Work with all levels of business to determine business needs and how to address them in either SharePoint or...
-
Project Manager
2 weeks ago
Orlando, Florida, United States DeAngelo Contracting Services Full timeJob Description Responsible for the Management and Operations of Complex Projects/Contracts within the DCS Lines of Business Develop and periodically revise a work plan for the maintenance and operations within the projects limits to specifications under the contract. Manage all employees including Asst. Project Managers, Area Managers, technicians,...