Executive Assistant
Found in: Resume Library US A2 - 2 weeks ago
POSITION SUMMARY
The Executive Assistant supports the Executive Vice President of Institutional Advancement (EVP) and the President & CEO (CEO), reporting to the Vice President and Head of Trustee Engagement (VP). They will be involved in the daily operations of the Executive and Institutional Advancement (IA) offices and work with constituencies across the organization. This role requires excellent interpersonal skills, project coordination experience, and the ability to work well with a wide variety of people in various settings.
DUTIES AND RESPONSIBILITIES
Manage calendars for EVP and CEO, in coordination with the VP
Prioritize tasks for EVP and CEO, and prepare materials to support daily agendas
Support EVP, CEO, and VP efforts to cultivate and steward relationships with major donors and prospects including scheduling meetings and preparing materials and presentations
Draft correspondence, agendas, acknowledgements, and edit collateral
Coordinate scheduling and preparation for IA departmental meetings, selected staff meetings, and selected external cultivation events
Manage applicable meeting logistics including room reservations and setup, distribution of materials, food setup, and testing of IT equipment; record and draft minutes for select meetings
Support aspects of Board committee work, including Development, Digital Strategy, and Nominating & Governance committees, in coordination with Director of Research and Campaign Stewardship and VP
Maintain supplies of collateral
Field phone calls for EVP and CEO
Book business travel for EVP and CEO
Receive and interact with visitors as needed
Organize EVP and CEO files
Maintain accurate records in donor database
Manage Executive departmental expense budget, report on variances, and assist in the annual forecasting process
As needed, assist in managing IA departmental expense budget and report on variances
Process EVP and CEO expense reports
Attend and assist with selected events and concerts
Monitor office practices and processes for improvement
Contribute to and help to steward NWS’s inclusive and collaborative team culture
Perform other job-related duties as assigned
-
Executive Assistant to the CEO
1 week ago
Virginia Beach, United States Executive Placements Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to support the CEO. The ideal candidate will provide administrative assistance, manage schedules, and handle confidential information with professionalism, and wield expert Excel skills.**Duties:**- Manage executive calendars, including scheduling meetings...
-
Executive Assistant to the CEO
4 days ago
Virginia Beach, United States Executive Placements Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to support the CEO. The ideal candidate will provide administrative assistance, manage schedules, and handle confidential information with professionalism, and wield expert Excel skills.**Duties:**- Manage executive calendars, including scheduling meetings...
-
Executive Assistant
Found in: Resume Library US A2 - 2 days ago
Miami, Florida, United States NBCUniversal Full timeJob Description The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Telemundo Studios and other executive team members. Job Duties: Provides administrative assistance to the EVP, Telemundo Studios and other team members, including managing executive calendar. Ensures email, phone calls and other messages...
-
Executive Assistant
2 days ago
Miami Beach, United States New World Symphony Full timeJob Description POSITION SUMMARY The Executive Assistant supports the Executive Vice President of Institutional Advancement (EVP) and the President & CEO (CEO), reporting to the Vice President and Head of Trustee Engagement (VP). They will be involved in the daily operations of the Executive and Institutional Advancement (IA) offices and work with...
-
Executive Assistant
Found in: Appcast Linkedin GBL C2 - 3 days ago
Miami Beach, United States Pura Vida Miami Full timeWe are a lifestyle brand.If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting and rare opportunity to join a striving brand and ever growing in this industry.We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's...
-
Executive Assistant
Found in: Appcast US C2 - 2 days ago
Miami Beach, United States Pura Vida Miami Full timeWe are a lifestyle brand.If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting and rare opportunity to join a striving brand and ever growing in this industry.We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's...
-
Executive Assistant
3 days ago
Miami Beach, United States Pura Vida Miami Full timeWe are a lifestyle brand.If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting and rare opportunity to join a striving brand and ever growing in this industry.We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's...
-
Executive Assistant
Found in: Appcast Linkedin GBL C2 - 3 weeks ago
Miami Beach, United States Pura Vida Miami Full timeWe are a lifestyle brand.If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting and rare opportunity to join a striving brand and ever growing in this industry.We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's...
-
Executive Assistant
Found in: Appcast US C2 - 2 weeks ago
Miami Beach, United States Pura Vida Miami Full timeWe are a lifestyle brand.If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting and rare opportunity to join a striving brand and ever growing in this industry.We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's...
-
Executive Administrative Assistant
2 days ago
Miami Beach, United States Offer Accept Staffing Full timeOffer Accept has partnered with a premier real estate company located in the Miami area who is seeking a high-level Executive Administrative Assistant. The ideal candidate must have at least four years working in a corporate environment supporting a Executive, Assistant, Administrative Assistant, Administrative, Staffing, Management, Office
-
Executive Assistant
Found in: Resume Library US A2 - 2 weeks ago
Boynton Beach, Florida, United States Morguard Full timeJob Description Reporting to the Associate Vice President of Commercial-Mixed Use and Residential, the Executive Assistant must effectively oversee, coordinate, and assist in all areas of the office functions including reception and communications. The primary purpose of this role is to assist both AVP’s in the management of meeting scheduling, management...
-
Sr. Executive Administrative Assistant
Found in: Resume Library US A2 - 2 weeks ago
Miami, Florida, United States OPKO Health Full timeCompany Overview: OPKO Health is a multi-national and diversified life science corporation that owns and operates a set of businesses offering biopharmaceutical, genetic testing, laboratory diagnostics, medical device, contract manufacturing, animal, supplement and nutritional health products and services in 60 plus countries with 5,000 employees. External...
-
Sales | Executive Administrative Assistant
2 days ago
Miami Beach, United States Fontainebleau Miami Beach Full timeThis position provides administrative and secretarial support for the Vice President of Sales. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtainin Administrative Assistant, Sales, Executive, Administrative, Processing, Assistant, Hotel
-
Executive Assistant
2 days ago
Miami, United States Marsh & McLennan Companies, Inc. Full timeMarsh is seeking an Executive Assistant to join our Miami office. This role will require 3 days in office. What can you expect? A company culture founded in integrity, responsible teamwork and excellence. Employee Resource Groups which provide acc Executive Assistant, Executive, Assistant, Business Partner, Business Services, Support
-
Executive Assistant
2 weeks ago
Miami, United States Property Management Company Full timeJob DescriptionJob DescriptionJob Description:Seeking an Executive Assistant to report to and work directly with the CEO of a property management company located in Miami, Florida, (Kendall area) to provide executive support in a one-on-one working relationship. Candidate should be innovative, dynamic, proactive, self-taught, with goals of achievement and...
-
Executive Assistant
2 weeks ago
Miami, United States Opusign Full timeJob DescriptionJob DescriptionDescription At Opusign, we are a passionate nonprofit charity dedicated to safeguarding wildlife and the natural world. Our mission is rooted in the belief that every living creature, big or small, plays an indispensable role in the delicate balance of our planet’s ecosystem.Salary:$700 - $1500 per weekJob: Full timeWe are...
-
Executive Assistant
2 days ago
Miami, United States Monster Beverage Corporation Full timeManage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficie Executive Assistant, Executive, Operations, Assistant, Manufacturing, Business Services
-
Executive Assistant
2 days ago
Miami, United States Restaurant Brands International, Inc. Full timeMaintain annual calendars, outlook calendar, and schedule/coordinate meetings and appointments. Maintain a list of recurring meetings. Managing catering needs for appropriate functions. Manage Purchase Orders and expense reports for leadership team. Executive Assistant, Executive, Assistant, Restaurant, Business Services
-
Executive Assistant
2 days ago
Miami, United States CareerXChange, Inc. Full timeAbout Us:We offer a dynamic and diverse work environment where independent, proactive individuals thrive. Our global company fosters a rich culture that embraces talent from all backgrounds. The Team:This role supports Customer Operations, Technology Executive Assistant, Executive, Assistant, Operations, Business Services, Staffing
-
Executive Assistant
2 days ago
Miami, United States Four Seasons Hotels & Resorts Full timeAbout Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world cr Executive Assistant, Executive, Office Manager, Assistant, Operations, Microsoft, Business Services